The HR Executive is responsible for providing efficient
HR operations and administrative support to employees across PAN India locations.
The role ensures the smooth execution of the employee lifecycle, HR administration,
HRMS support, statutory compliance coordination, and employee engagement initiatives,
thereby enabling seamless business operations and a positive employee experience.
ResponsibilitiesHR Operations
Coordinate and ensure timely completion of employee lifecycle processes, including recruitment coordination, onboarding, confirmation, transfers, and exit formalities.
Facilitate post-joining documentation and ensure completion of confirmation processes within defined timelines.
Maintain and update employee records and organizational data on MyPort and other HR systems.
Maintain updated employee personnel files (hardcopy and digital).
Payroll Linked : Monitor employee attendance, leave records, and regularization requests through the HRMS portal.
Gratuity records and processing : As per the TAT and accurately.
Employee Reward and Recognition initiative coordination for Area India.
Recruitment : Schedule and coordinate interviews with candidates and hiring managers via HRMS portal.
Training : Coordinate execution and maintain database for Training activities.
HRMS & Employee Support
Provide first-level support to employees on HRMS and other HR applications.
Resolve employee queries related to leave, attendance, personal information updates, and HRMS transactions.
Ensure timely approvals and follow-up for HRMS related workflows.
Statutory Compliance Coordination
Coordinate Provident Fund (PF), LWF and Professional Tax (PT) related activities with internal stakeholders and external appointed consultant.
Handle employee queries related to PF and support documentation requirements.
Ensure timely processing and approvals for all statutory regulations.
Support compliance documentation and maintain statutory records and archives as required.
Ensure HR documentation are archived for audits and compliance.
Ensure actuarial valuation for leave and gratuity is managed within the TAT.
HR Administration
Coordinate with vendors for HR and administrative requirements.
Liaise with the Finance team to facilitate timely processing of vendor invoices and payments.
Coordinate procurement and distribution of employee gifts, welcome kits, and other HR-related materials.
Maintain records of HR administrative activities and vendor coordination.
Employee Engagement & Culture
Coordinate PAN India employee engagement initiatives and ensure consistent execution across all locations.
Organize employee engagement activities, celebrations, wellness initiatives, and team-building events.
Distribution of gifts for festivals, milestones, and special occasions.
Support the implementation of Culture Club activities to foster employee engagement and a positive workplace culture.
Bachelor's degree in Human Resources, Business Administration, or a related discipline.
3–5 years of experience in HR Operations, HR Coordination, or HR Administration.
Experience working with HRMS platforms, preferably Oracle, Ramco, will be an added advantage.
Knowledge of Indian labour laws and statutory compliance (PF, PT, etc.) is preferred.
Expert Understanding of HR and Admin Requirement
Excellent communication skills (written and oral)
Good with MS and HRMS applications
Able to integrate AI with day-to-day tasks
Our global network spans 140 countries, 400 offices, and a growing portfolio of terminal and infrastructure investments. This scale enables us to deliver consistent, high‑quality service across continents and to support our customers in even the most complex supply chains.
When you join us, you become part of more than 18,000 colleagues working across borders, functions, and cultures, to not only to deliver quality for our customers, but to create innovation and opportunities across roles, regions, and perspectives.
We believe that every exploration is a chance to grow, and every port is a place to belong.
Skills Required
- Bachelor's degree in Human Resources, Business Administration, or related discipline
- 3-5 years of experience in HR Operations, HR Coordination, or HR Administration
- Experience working with HRMS platforms
- Experience with Oracle and Ramco HRMS
- Knowledge of Indian labour laws and statutory compliance (PF, PT, etc.)
- Expert understanding of HR and administrative requirements
- Excellent written and oral communication skills
- Proficiency with Microsoft Office and HRMS applications
- Able to integrate AI with day-to-day tasks
What We Do
With a fleet of 280 modern container ships and a total transport capacity of 2.1 million TEU, Hapag-Lloyd is one of the world’s leading liner shipping companies. In the Liner Shipping segment, the Company has around 13,700 employees and 400 offices in 140 countries. Hapag-Lloyd has a container capacity of 3.1 million TEU – including one of the largest and most modern fleets of reefer containers. A total of 114 liner services worldwide ensure fast and reliable connections between more than 600 ports on all the continents. In the Terminal & Infrastructure segment, Hapag-Lloyd has equity stakes in 20 terminals in Europe, Latin America, the United States, India, and North Africa. Around 2,900 employees are assigned to the Terminal & Infrastructure segment and provide complementary logistics services at selected locations in addition to the terminal activities.
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