What you'll do...
- Primary responsibility to ensure smooth day-to-day business operations and support to the Manager to the CEO Office.
- With a collaborative mindset, you will focus on championing company culture, refining processes, improving efficiency & productivity and enhancing internal functions and business systems.
- Provide administrative support through variety of tasks related to Manager of CEO office such as revising and maintaining agendas and documents, managing purchase orders and vendor invoices, setting up key meetings & catering as well as working closely with WX.
- Compile and gather information & research for upcoming events and offsites
- Coordinate domestic and international travel, process expense reports and assist with management of budget for travel and events.
- Schedule and coordinate logistics for conferences and special events (both offsite and onsite).
- Support the Manager of CEO Office to maintain and keep up-to-date Distribution groups, relevant Onboarding documents and Shared Drives, ensuring teams are consistent with formatting/structure, pages are relevant and updated regularly.
- First point of contact for ad hoc duties and requests from office of the CEO (supporting the CEO, XLT and Board Members),including, but not limited to, organizing travel, wellbeing gifts, catering.
- Gather, collate & research information based on CEO requests.
- Develop and maintain effective working relationships & create clear communications between CEO Office, XLT EAs & Business Support portfolios.
- Act as a liaison and trusted partner for the Manager of the CEO office, field and funnel incoming requests; exercise strong judgment and discretion with highly confidential information.
What you'll bring with you...
- Proven experience supporting C-suite executives in Tech involving high-pressure, fast-paced environments, balancing multiple priorities and stakeholder needs with ease.
- Exceptional multitasking and communication skills, with a proactive approach to managing tight deadlines and high volumes of requests.
- Strong project and time management, with a history of delivering quality work under pressure — including executive travel, complex scheduling, and cross-time-zone logistics.
- A collaborative mindset, working closely with other EAs, the broader support team, and executive leadership to get things done.
- Strong attention to detail coupled with the ability to navigate ambiguity, applying sound judgement, composure, and practical problem-solving to manage shifting priorities and daily challenges.
- Tech-savvy and curious, finding ways to improve and innovate how things get done.
- A people-focused, team-oriented approach, building strong relationships while maintaining and resilience under pressure.
- Bias to action, with energy and ambition, keen to grow, learn and take on new challenges.
What We Do
Xero is small business accounting software that provides a platform on which businesses can build a fully integrated solution. It’s designed to make life better for people in small business, their advisors, and communities around the world. Xero minimises tedious admin by automating routine tasks, delivers valuable insights when needed, and brings together business data, trusted advisors, and powerful apps in one intuitive platform. By alleviating pain points, Xero empowers small business owners to supercharge their business, simplifying the complex and freeing up time from manual admin so they can focus on what really matters to build the business they’ve always envisaged.
Why Work With Us
Xero is a human-centric organization where you’ll have a tangible impact on the success of small businesses and their communities, globally. Our team of energised, forward-thinkers work to make life better for our customers and each other every day. We’re also always committed to supporting you with a flexible environment.
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Xero Teams
Xero Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Join us from home or at one of our beautiful workspaces. Xero has offices in Australia, New Zealand, United Kingdom, United States, Canada, Singapore, and South Africa.
