Senior Executive Assistant

Procore is seeking a Senior Executive Assistant to support two executives. In this role, you’ll manage a wide range of administrative and executive support-related tasks to optimize the effectiveness and efficiency of our executives. You'll be a strategic partner and the operational backbone for the team.

As a successful Senior Executive Assistant, you’ll partner closely with external stakeholders, executive administrative staff, and the executive leadership team to support the executives’ increasing demands as Procore continues to scale globally. In an ever-changing and constantly shifting work environment, use your resourcefulness, organizational skills, flexibility, and warm, proactive approach to identify and solve current and anticipated challenges for your executives.

The position reports to the VP of Digital Marketing and is based in our Austin, TX office or Remote. We're looking for someone to join us immediately.

What you'll do:

• Complete a wide variety of professional administrative tasks, including managing an active and complex calendar of appointments, monitoring and responding to emails, organizing travel and agendas, onboarding new hires, and completing expense reports

• Anticipate and proactively identify more effective ways to manage administrative tasks with professionalism and care, while autonomously driving high-impact projects with total confidentiality and discretion.

• Manage a variety of confidential and sensitive special projects which may have a broad organizational impact

• Strategize regularly with your Executives, proactively handling matters and following through on meetings, projects, and initiatives to successful outcomes—often under deadline pressures.

• Oversee the coordination and tactical planning for events and meetings, including preparing meeting content and presentation materials

• On behalf of Executives, communicate directly and professionally with their direct reports, senior leadership, customers and partners on matters related to their organization

• Collaborate and partner effectively with all external stakeholders as well as high-profile customers, partners, and associates

What we're looking for:

• Bachelor’s degree or equivalent 

• 4+ years experience in an administrative support role at the executive level, or equivalent work experience

• Proficiency using Google Workspace (Gmail, Docs, Sheets, Slides, Calendar), Slack, Zoom, Concur, Zip, and Workday.

• Experience and interest in leveraging AI tools and Atlassian/Jira to optimize workflows, scale administrative efficiency, and streamline daily operations is highly preferred.

• Expert calendar and travel management skills, including the coordination of complex, multi-participant executive meetings across distributed time zones and the arrangement of intricate company travel logistics.

• Professional written and verbal communication skills with strong attention to detail and demonstrated ability to maintain the highest level of confidentiality

• Exceptional organizational and decision-making skills

Base Pay Range:

This role may also be eligible for Equity Compensation and/or Bonus Incentive Compensation. Procore is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.

Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.