Senior Executive Assistant

Project and Administrative Assistant, Legal and Compliance

Who we are:

American International Group, Inc. (AIG) is a leading global insurance organization. Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance and other financial services to customers in more than 80 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets, manage risks and provide financial security.

About the role:

Provide top-notch administrative and project assistance to a Senior Executive, the Chief Compliance Officer, this role would also support the directs in administrative projects management when required.  This role offers a unique opportunity to gain experience alongside an impactful leader and their team around strategically important initiatives.

Specific Responsibilities Include:

• Work with executive to organize, schedule and effectively prioritize daily activities of the team.  Work will involve interaction with various levels of management including Executive level.

• Work with various teams within Compliance to manage systems reporting, monitoring, invoicing, and data entry.  Be involved in the Corporate Compliance Training process.

• Assist Compliance teams in management of various email boxes related to internal and external stakeholders to ensure appropriate routing and follow-up.

• Assist Compliance teams in ensuring distribution lists and intranet pages are kept updated.

• Assist Compliance teams in maintaining and updating critical documents in various systems. 

• Assist in project coordination, reporting and planning on various compliance initiatives.

• Coordinate IT requests, including monitoring system and application updates, arranging for help desk support and systems related matters.

• Anticipate the needs of, organize, and maintain business calendars; prioritize and coordinate ever-changing schedules and priorities; and manage domestic and international travel.

• Support onboarding of new hires.

• Ad hoc support of Compliance projects, including conducting basic research of public or internal resources.

Qualifications:

• The ideal candidate will be able to demonstrate, under minimal supervision, the ability to perform office duties requiring advanced skills and significant experience with attention to detail, proactivity, a positive attitude, and sophisticated stakeholder management.  This includes:

• Bachelor’s Degree preferred, or equivalent work experience.

• 10+ years direct experience supporting senior executives, preferably in a large, multi-national environment.

• Demonstrated experience supporting senior executives with demonstrated experience working with management at all levels and across various departments and groups.

• Skilled at managing complex calendars and coordinating travel arrangements internationally and domestically.

• Must be a self-starter and take initiative, highly proactive and self-disciplined.

• Excellent verbal and written communication skills.

• Tact and good judgement in confidential situations.

• Must have strong interpersonal, organizational skills and be detail-oriented.

• Maintain discretion, project professional demeanor, and use independent judgement - especially under pressure.

• Ability to think strategically to keep the senior executive on track.

• Tech savvy such to problem solve and help the executives and team.

• Proficiency in MS Office, SAP, Concur, Ariba, Sharepoint, and Fieldglass.

The base salary range for this position in NYC is $84,000 -$92,000 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. In addition, we’re proud to offer a range of competitive benefits, a summary of which can be viewed here: AIG Benefits Overview

A look at our benefits

At AIG, we have a 100-year legacy of working to make the world a better place.  And that begins with our employees. We’re proud to offer a range of employee benefits and resources that help you protect what matters most – your health care, savings, financial protection, and wellbeing. We provide a variety of leaves for personal, health, family, and military needs. For example, the “Giving Back” program allows you to take up to 16 hours a year to volunteer in your community.

We also believe in fostering our employees’ development and offer a range of learning opportunities for employees to hone their professional skills to position themselves for the next steps of their careers. AIG also has a tuition reimbursement program for eligible employees to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.

We are an Equal Opportunity Employer

It has been and will continue to be the policy of American International Group, Inc., its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories. At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.

At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of inclusion

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities.  If you believe you need a reasonable accommodation, please send an email to [email protected].