Senior Executive Assistant

Building Location:Building A - Duluth Clinic - 1st Street

Department:1008260 OFFICE OF CEO - EH SS

Job Description:This high‑visibility role, based within the Office of the CEO, provides vital executive support at the highest levels of the organization. The Senior Executive Assistant serves as a strategic partner to senior leadership, managing a wide range of complex administrative, operational, and confidential responsibilities that directly influence the efficiency, effectiveness, and success of the executive office.
In this role, you will oversee sophisticated scheduling and calendar coordination, streamline inbox and communication workflows, and ensure the executive's time and priorities are optimized. You will independently manage multifaceted projects and initiatives requiring strong judgment, proactive problem‑solving, and a high degree of discretion. As a key liaison to internal and external stakeholders, you will support executive‑level communication, prepare polished presentations and documentation, and serve as recording secretary for designated committees.

Education Qualifications:

Required Qualifications:

• Associates degree and 5 years experience in a complex office environment, ideally supportive executive level leadership
• If no degree, 7 years experience in complex office environment required

Required Skillsets:

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Access, with the ability to create complex documents, spreadsheets, databases, and presentations
• Demonstrated experience as an Executive Assistant or in a senior administrative support role
• Expertise in managing executive calendars, scheduling, travel coordination, and inbox prioritization
• Strong written and verbal communication skills, including experience preparing and refining executive‑level communications
• Proven ability to handle confidential and sensitive information with exceptional discretion and a high level of professionalism
• Exceptional organizational skills with the ability to multitask, prioritize, and manage time effectively in a fast‑paced environment
• Strong problem‑solving abilities and the initiative to anticipate needs and independently move projects forward

Hybrid Nature:

• This role requires a strong onsite presence, however, this individual may have the flexibility to work remotely up to 2 days per week.

Licensure/Certification Qualifications:

No certification/licensure required.

FTE:1

Possible Remote/Hybrid Option:

Hybrid

Shift Rotation:Day Rotation (United States of America)

Shift Start Time:8:00

Shift End Time:16:30

Weekends:no

Holidays:No

Call Obligation:No

Union:

Union Posting Deadline:

Compensation Range:

$26.47 - $39.71

Employee Benefits at Essentia Health: At Essentia Health, we’re committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at (218) 576-0000.