Senior Executive Assistant

CompanyFederal Reserve Bank of Boston

As an employee of the Boston Fed, you will work to promote sound growth and financial stability in New England and the nation. You will contribute to communities, the region, and the nation by conducting economic research, participating in monetary policy-making, supervising certain financial institutions, providing financial services and payments, playing a leadership role in the payments industry, and supporting economic well-being in communities through a variety of efforts. The Boston Fed is one of 12 Reserve Banks and we serve all or parts of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont. Our mission is accomplished through our Bank's values: diversity, equity and inclusion, innovation, integrity, and leadership.

This job is eligible for a hybrid schedule and requires working on-site three days a week.

The Federal Reserve Bank of Boston is seeking an experienced executive assistant for the economic research division. In this role, the executive assistant will support the executive vice president and director of research and other members of the leadership team in carrying out the division’s monetary policy responsibilities, manage the policies and procedures for handling confidential information, and coordinate schedules and delivery of products prepared for the Bank President and Board of Directors.

Responsibilities:

• Provide high-level administrative support to the executive vice president and director of research. Serve as first point of contact, triage requests and correspondence, intercept and handle administrative tasks, monitor correspondence for sensitive and priority items, manage calendar, schedule and coordinate meetings with the ability to prioritize meetings and resolve scheduling conflicts, handle travel arrangements. Work closely with the Office of the President to ensure alignment of department priorities and to facilitate support for Bank President.
• Support Director and other department executives with production workflows, coordinate department deliverables and assist Director with managing and communicating deadlines. Support, maintain, and/or prepare complex and confidential documents including memoranda, reports, presentations, and correspondence, at a high level of quality. Anticipate executive needs and proactively provide administrative support. Assist in completing reports and correspondence to Bank management, the Board of Directors, and officials in the Federal Reserve System.
• Manage the operational policies, procedures, and controls for handling confidential information. Facilitate access to confidential information, ensure security compliance, and coordinate annual reviews.
• Provide administrative support for Director and other department executives participation in internal and external meetings, committees, and other business activities. Act as point of contact and foster relationships with key internal and external stakeholders.
• Provide logistics support for recruiting activities; work closely with department recruiting team and senior management to organize fly-outs, interview schedules, and manage candidate visit days and reimbursements.
• Contribute to division, Bank, and/or FRS project teams and work groups by completing special assignments. Perform ad-hoc executive level assignments and projects as required. Assist department support functions as needed. Assist in planning and executing meetings, events and special projects. Seek greater efficiency and effectiveness in areas of responsibility and suggest improvements in division processes and procedures.

Other Accountabilities:

Perform other duties as assigned.

Supervision:

This position is not required to supervise others.

Knowledge and Experience:

Knowledge and experience normally acquired through, or equivalent to, the completion of an Associate’s degree and a minimum of 7 - 9 years of job related experience:

• Position requires unassailable discretion, a mature and professional demeanor, organizational savviness, and excellent judgment
• Excellent interpersonal and communication skills are essential
• Strong analytical and technological skills, expertise with MS Office products required
• Ability to anticipate, prioritize, multi-task, and self-direct
• Attention to detail and strong planning and forward-thinking capabilities

Other Requirements:

• U.S Citizenship required

The Federal Reserve Bank is committed to a diverse, equitable and inclusive workplace and to provide equal employment opportunities to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.

This position requires access to confidential supervisory information and/or FOMC information, which is limited to "Protected Individuals" as defined in the U.S. federal immigration law. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and U.S. permanent residents who either are not yet eligible to apply for naturalization or who have applied for naturalization within the requisite timeframe. For this job, any offer of employment is contingent upon successfully passing a two-phase security screening.

The first phase consists of the satisfactory completion of a physical examination (including a drug screening), reference checks, and a security investigation consisting of credit and criminal history checks. The second phase, which might not be complete until after you begin working at the Reserve Bank, is an additional risk-based security screening determined by the risk rating of the position. Depending upon the sensitivity of the position, this phase may include, and is not limited to, work and residency eligibility verification, and personal interviews with the candidate, references, and prior employers.

All applicants must have been a US Citizen or a permanent resident who also resided in the United States for at least three (3) years. All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years. All candidates must undergo an enhanced background check and comply with all applicable information handling rules. The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.

Full Time / Part TimeFull time

Regular / TemporaryRegular

Job Exempt (Yes / No)No

Job Category

Work ShiftFirst (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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