Citi's Research division is looking for a Senior Executive Assistant to deliver high-quality administrative support to senior leaders across multiple research franchises. In this role, you will be at the center of the team's day-to-day operations: managing complex schedules, driving publication submissions, and coordinating approval processes that keep the division running smoothly. This is an opportunity to play a meaningful operational role within one of the world's leading financial institutions, working closely with senior professionals in a fast-paced, high-impact environment.
Responsibilities:
- Deliver comprehensive calendar management and scheduling support for senior Research team members, ensuring all meetings, events, and commitments are coordinated efficiently and without conflict.
- Manage the end-to-end submission of research reports through the firm's publication system, ensuring accuracy, completeness, and timely delivery across all franchises.
- Drive the External Expert and Public Appearance Approval processes, coordinating with relevant stakeholders to secure timely sign-off and maintain compliance requirements.
- Coordinate all aspects of senior-level meetings, events, receptions, webcasts, and conference calls, managing logistics from initial planning through to execution.
- Prepare, review, and distribute meeting materials, correspondence, presentations, and supporting documents to a consistently high standard.
- Manage travel arrangements for senior team members, including the preparation of detailed schedules and itineraries.
- Process expense reports through the Travel and Entertainment system and manage procurement activities through the Procure to Pay system.
- Support and guide junior administrative staff, sharing knowledge and maintaining consistent delivery standards across the team.
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citi, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications:
- Experience in office administration within a financial services firm or a similarly large, complex organization.
- Advanced proficiency across the Microsoft Office suite, with the ability to quickly gain command of internal systems and tools.
- Clear and concise written and verbal communication skills, with the confidence to interact effectively with senior stakeholders.
- Self-motivated and detail-oriented, with the ability to manage multiple competing priorities under pressure.
- A demonstrated ability to handle sensitive information and approval workflows with discretion and professionalism.
- Demonstrated ability to quickly gain command of new systems
Education:
- Bachelor's/University degree or equivalent experience
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Job Family Group: Business Strategy, Management & Administration------------------------------------------------------
Job Family:Administrative Support------------------------------------------------------
Time Type:Full time------------------------------------------------------
Primary Location:New York New York United States------------------------------------------------------
Primary Location Full Time Salary Range:$91,690.00 - $119,610.00
In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
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Most Relevant Skills Please see the requirements listed above.------------------------------------------------------
Other Relevant Skills For complementary skills, please see above and/or contact the recruiter.------------------------------------------------------
Anticipated Posting Close Date:Oct 14, 2026------------------------------------------------------
Automated Processing and AIWe use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi.
Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.
Illinois residents – AI Notice and Right
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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
View Citi’s EEO Policy Statement and the Know Your Rights poster.
Skills Required
- Experience in office administration within a financial services firm or similarly large, complex organization
- Advanced proficiency across the Microsoft Office suite
- Ability to quickly gain command of internal systems and tools
- Clear and concise written and verbal communication skills
- Confidence interacting effectively with senior stakeholders
- Ability to manage multiple competing priorities under pressure
- Self-motivated and detail-oriented work style
- Ability to handle sensitive information and approval workflows with discretion and professionalism
- Bachelor's or university degree, or equivalent experience
Citi Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Citi and has not been reviewed or approved by Citi.
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Healthcare Strength — Health coverage is presented as comprehensive, including free in-network preventive care, mental-health resources, and the Be Well Program. Materials also state new hires have access to health and insurance benefits from the outset.
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Retirement Support — The retirement plan offers a $1-for-$1 match up to 6% of eligible pay. New employees are eligible for the plan, with automatic enrollment after 90 days if they do not enroll themselves.
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Inclusive Benefits Coverage — Benefits highlight fertility treatment coverage, adoption/surrogacy reimbursement up to $30,000, and disability coverage. Coverage extends to spouses and domestic partners regardless of gender identity or sexuality, with gender-affirming care-related support noted.
Citi Insights
What We Do
Citi's mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. Our core activities are safeguarding assets, lending money, making payments and accessing the capital markets on behalf of our clients. We have 200 years of experience helping our clients meet the world's toughest challenges and embrace its greatest opportunities. We are Citi, the global bank – an institution connecting millions of people across hundreds of countries and cities.
