The Role
Manage calendars, communications, travel, logistics, inbox workflows, meeting action items, and follow-up accountability for two co-founders. Prepare client-facing deliverables and executive summaries using AI tools, coordinate professional and personal commitments, handle sensitive information confidentially, and represent leadership with sound judgment. The role requires high autonomy, responsiveness across US time zones, and proactive execution with minimal instruction.
Summary Generated by Built In
NeoWork is hiring an Executive Assistant to manage the calendar, communications, and logistics for two co-founders at a professional services firm. This is a remote, independent contractor role requiring high autonomy and proactive execution across integrated professional and personal coordination.
Responsibilities
- Manage executive calendars for two CEOs, integrating professional meetings, business travel, conferences, military commitments, and family coordination
- Attend key meetings, document action items, and track follow-up accountability
- Produce client-facing deliverables, executive summaries, and structured communications using AI tools such as Claude
- Coordinate travel logistics including flights, hotels, conference registrations, and personal schedule management
- Maintain delegated inbox workflows and escalate only specific needs
- Operate with full access to email systems, calendars, and internal platforms to execute independently without repeated instructions
- Represent leadership in communications and maintain professional judgment when handling sensitive information
Requirements
- Proven track record managing executive calendars integrating professional and personal commitments
- Experience attending meetings, capturing structured action items, and driving accountability
- Proficiency using AI tools (Claude, ChatGPT) to produce client-facing and internal deliverables
- Experience coordinating travel, conference registrations, and logistics
- Ability to maintain confidentiality and handle sensitive personal and business information
- Demonstrated ability to absorb information once and execute independently without repeated instructions
- Comfortable operating in fast-paced environments and escalating only critical blockers
- Remote-ready and responsive across US time zones
Benefits
- We offer health insurance for contractors
- Holiday Extra Pay
- The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.
- We prioritize the mental health of our team members and offer mental health days to support their well-being.
- In addition to the base salary, performance-based incentives are provided.
- There is an annual review and appraisal process in place.
- There are ample opportunities for professional growth and advancement within the company.
Skills Required
- Proven experience managing executive calendars integrating professional and personal commitments
- Experience attending meetings, capturing structured action items, and driving accountability
- Proficiency using AI tools such as Claude and ChatGPT to produce client-facing and internal deliverables
- Experience coordinating travel, conference registrations, and logistics
- Ability to maintain confidentiality and handle sensitive personal and business information
- Ability to absorb information once and execute independently without repeated instructions
- Comfort working in fast-paced environments and escalating only critical blockers
- Remote-ready and responsive across US time zones
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The Company
What We Do
NeoWork is an operations and animation agency that fully embraces the new method of work. We are reimagining the BPO industry with a remote-first culture and an à la carte menu of services to fit your unique needs. NeoWork specializes in working with early-stage startups to quickly define and build out operations processes to help our clients scale quickly.
