Note: Fidelity will not provide immigration sponsorship for this position.
The Role
The administrative staff at Fidelity plays a vital role in the company's success, and the individuals serving in these positions are recognized by their colleagues as key members of the team. The executive assistant will support three leaders of the Corporate Communications team. Excellent communications and organizational skills will be constantly put to the test, as will the ability to balance multiple tasks simultaneously, work through unknowns while working in a dynamic, fast-paced business environment.
The Expertise and Skills You Bring
5 plus years of experience preferably in a professional office environment.
Strong working Microsoft Office experience (Outlook, Word, Excel, and PowerPoint), and have the aptitude to learn new technology and digital tools quickly.
Proficient with Concur, eReview and DocuSign, vendor management processes.
Excellent writing, communication and editing skills, and are attentive to details
Have a polished calm demeanor and professionalism to be proactive and collaborate with management across all levels within Fidelity; as well as the ability to maintain a high level of confidentiality.
Effective time management skills, with ability to prioritize and balance multiple tasks simultaneously, reacting and thinking quickly.
Some event planning, leadership offsites and meeting coordination required.
A self-starter, able to work independently with a strong sense of ownership, involvement, and resolve. Comfort in seeking clarification or resolution when asked to assist with problem solving or troubleshooting issues.
A flexible teammate, willing to get involved and assist the work of the larger team across a variety of other duties, including backing-up peers in Communications.
Seamlessly manage the calendars, expenses and travel plans for three senior communications leaders, including the heads of the Fidelity Newsroom, Regional Communications and Leadership Communications and perform other duties as determined by leaders.
Contribute to the onboarding experience and underlying success of new hires, transfers and other associates and leaders joining Corporate Communications.
Troubleshoot and support with escalations. Field questions from various audiences and direct them to the right people.
Help your assigned teams be more effective and efficient; create high performing teams.
Support new office standards and processes.
Ensure high-quality deliverables without compromising standards, best practices, and risk.
Be agile and flexible in supporting the ever-evolving support model as our business needs continue to change over time.
About Corporate Communications
The Team
Fidelity’s Communications organization is responsible for protecting and strengthening the firm’s reputation, enabling business priorities, and engaging key stakeholders through clear, consistent, and compelling communications.
Fidelity’s Onsite Working Model
Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Currently, some roles and locations require 100% onsite presence, while others require less. Onsite expectations are likely to evolve as the rollout continues. This transition does not apply to fully remote roles.
Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.
We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.
Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.
Certifications:Category:AdministrationSkills Required
- 5+ years of administrative experience (professional office environment preferred)
- Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
- Proficiency with Concur, eReview, and DocuSign and vendor management processes
- Excellent writing, communication, and editing skills with strong attention to detail
- Ability to manage calendars, expenses, and complex travel arrangements for multiple senior leaders
- Experience with event planning, leadership offsites, and meeting coordination
- High level of professionalism, discretion, and ability to maintain confidentiality
- Strong time management, prioritization, problem-solving, and ability to work independently
- Willingness to be flexible and support broader team responsibilities, including backup duties
- Comfort learning new digital tools and adapting to evolving office processes
Fidelity Investments Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Fidelity Investments and has not been reviewed or approved by Fidelity Investments.
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Strong & Reliable Incentives — Bonuses, commissions, and profit-sharing are presented as generous and meaningful components of total compensation, with certain roles achieving high total earnings through multiple pay streams. Variable pay is consistently framed as a positive contributor beyond base salary.
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Retirement Support — A 401(k) match up to 7% alongside additional profit-sharing up to 10% materially enhances long-term compensation. These retirement features are highlighted as standout strengths of the overall package.
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Parental & Family Support — Generous paid parental leave (16 weeks maternity, 12 weeks parental), backup dependent care, and adoption assistance provide robust family support. Hybrid work and caregiving resources further ease family responsibilities.
Fidelity Investments Insights
What We Do
At Fidelity, our goal is to make financial expertise broadly accessible and effective in helping people live the lives they want. We do this by focusing on a diverse set of customers: - from 23 million people investing their life savings, to 20,000 businesses managing their employee benefits to 10,000 advisors needing innovative technology to invest their clients’ money. We offer investment management, retirement planning, portfolio guidance, brokerage, and many other financial products. Privately held for nearly 70 years, we’ve always believed by providing investors with access to the information and expertise, we can help them achieve better results. That’s been our approach- innovative yet personal, compassionate yet responsible, grounded by a tireless work ethic—it is the heart of the Fidelity way.
