Be an Early Applicant
The Role
Supports the Senior Pastor by managing calendars, correspondence, meetings, travel, expenses, records, and office workflow. Leads personal assistants and front office staff, coordinates events and logistics, prepares reports and materials, handles sensitive communications, tracks projects, and manages administrative processes, supplies, and guest arrangements.
Summary Generated by Built In
JOB PURPOSE
The Senior Executive Assistant supports the Senior Pastor with planning and follow-up to keep the Pastor's office running smoothly. The role manages the Pastor's calendar and correspondence, leads the Personal Assistants and front office staff, and handles reports, projects, and events on the Pastor's behalf.
KEY RESPONSIBILITIES
1. Calendar and Administrative Support
- Manage the Senior Pastor's calendar, appointments, and meetings.
- Handle correspondence, reports, and filing for the Pastor's office.
- Organize daily office activities and manage workflow to reduce demands on the Pastor's time.
- Prepare materials for weekly services, committees, and special events.
- Arrange meals, accommodation, travel, and logistics for the Pastor's meetings, events, and guests.
2. Team Coordination
- Lead and coordinate the Personal Assistants and front office staff, including their schedules, leave, and deadlines.
- Guide the team on office processes and systems, and train new team members as needed.
- Make day-to-day decisions on behalf of the Pastor's office, using sound judgment.
3. Financial and Expense Support
- Monitor and reconcile expenses linked to the Pastor's office.
- Process invoices and expense reports for payment.
- Manage the Pastor's office credit card, keeping transactions within policy and reconciling monthly.
4. Communication
- Write clear, accurate correspondence and proofread all materials before they go out.
- Handle sensitive or difficult messages with tact and discretion.
- Take minutes at Church meetings as needed.
5. Projects and Reporting
- Track key tasks and deadlines on the Pastor's projects and work plans.
- Prepare assessment documents, proposals, and reports as needed.
- Take on new or special projects and follow them through to completion.
- Collect and analyze information to prepare reports for the Senior Pastor.
6. General Office Management
- Maintain filing and record systems for the Pastor's office.
- Keep office supplies stocked and tools available.
- Manage guest hosting and appointment arrangements for the office.
- Take on other duties assigned by the Senior Pastor.
Requirements
- Bachelor's degree; further professional qualifications are an advantage.
- At least 5 to 7 years in a senior administrative or executive support role, ideally supporting senior leadership.
- Proficient in Microsoft Office, Adobe Acrobat, and social media platforms.
- A demonstrated Christian faith and character consistent with HICC's values.
Benefits
- HMO/Health Insurance
- Pension
- Annual Leave
- Leave Allowance
- 13th Month
- Training and Professional Development
- Staff Loan/Salary Advance, subject to policy
Skills Required
- Bachelor's degree
- At least 5 to 7 years of experience in a senior administrative or executive support role, ideally supporting senior leadership
- Proficiency in Microsoft Office
- Proficiency in Adobe Acrobat
- Proficiency with social media platforms
- Demonstrated Christian faith and character consistent with HICC's values
- Further professional qualifications
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Harvesters International Christian Centre is a Christian church and charitable ministry founded in 2003. It operates worship campuses across Nigeria, the United Kingdom, and the United States, serving onsite and online congregants. Its mission is to change lives by planting thriving churches, connecting people with God, bringing hope, influencing culture, and developing fully devoted followers of Christ, while conducting community outreach.
