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The Role
Provides administrative and communications support to the VP and Communications team, including calendar and travel management, invoices, meetings, events, press monitoring, media inquiries, member communications, talent relations logistics, confidential records, document review, and special projects. The role requires flexibility for fast-paced work, last-minute changes, and occasional nights or weekends.
Summary Generated by Built In
Senior Coordinator, Communications
Department: Marketing, Communications and Content
Reports to: Vice President, Communications and Talent Relations
Job Type: Full time – Regular
Job Classification: Hourly (non-exempt)
Workplace Location: Beverly Hills – 8949 Wilshire
Compensation: $25 - $27
Summary/Objective:
The Senior Coordinator will provide administrative support to the Academy's Communications team. You will manage calendars, relay timely and sensitive messages and information, process documents, book travel, support publicity efforts and events, and manage projects as assigned. You will work collaboratively and strategically across Academy-wide initiatives and programs.
Essential Functions of the Job:
- In support of the VP, Communications and Talent Relations, schedule meetings, sessions and calls, make travel arrangements, and manage invoices and expense reimbursements.
- Provide logistical and administrative support for internal and external meetings.
- Work with team members on various special events and press opportunities, including the Student Academy Awards, Gold Rising events, member meetings, Academy Museum events and all Oscar-related special events.
- Monitor publicity inbox and press coverage, daily press distribution, press list maintenance. Respond to press inquiries in a timely manner.
- Member communications support as assigned.
- Support talent relations team with logistics, including but not limited to booking travel/car service, grooming and on-site assistance.
- Process invoices and track expense reimbursements for department and senior leaders.
- Maintain confidential records, data and documents pertaining to department administrative needs and any notes and data related to those files.
- Review a variety of documents for proper formatting and spelling to ensure consistent output.
- Other duties and special projects as assigned.
Required Competencies:
- A bachelor's degree is required. An equivalent combination of education and experience will be considered in lieu of the degree.
- Minimum two years of administrative support experience is required; experience performing these duties in a film, entertainment, and PR agency work environment is preferred.
- Intermediate knowledge of MS Office applications (Outlook, Word, Excel and PowerPoint). Experience with relational databases a plus (CRM desired).
- Proven work experience in meeting deadlines and remaining flexible to last-minute changes in a fast-paced and high-pressure environment.
- Outstanding communication skills, including highly professional verbal and written communication skills with special attention to detail and accuracy.
- Ability to work, meet deadlines, and remain flexible to last minute changes in a fast pace and high-pressure environment.
- Availability to work some nights and weekends as needed and possibly assigned on short notice.
Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.
Our Benefits:
- Comprehensive medical, dental, and vision coverage.
- 15 days of PTO, plus company-paid holidays.
- Additional time off including summer hours, winter hours, and a cultural floating holiday.
- Paid sick leave.
- Paid parental leave.
- 401k retirement plan with a company match
- Clean Air Commuter Program
- Employee Assistance Program through ComPsych Guidance Resources.
- Wellness benefits through Cigna Healthcare.
- Free access to 16,000+ online courses through LinkedIn Learning
- Free Academy membership screenings
- Free tickets and screenings at the Academy Museum
- Employee discounts through LifeMart and Working Advantage
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Skills Required
- Bachelor's degree, or equivalent combination of education and experience
- At least two years of administrative support experience
- Intermediate knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
- Experience with relational databases or CRM systems
- Ability to meet deadlines and remain flexible in a fast-paced, high-pressure environment
- Outstanding professional verbal and written communication skills with strong attention to detail and accuracy
- Availability to work some nights and weekends, including on short notice
- Full COVID-19 vaccination, including applicable booster vaccinations, subject to approved accommodations
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The Company
What We Do
The Academy of Motion Picture Arts and Sciences is a professional honorary organization dedicated to advancing the arts and sciences of motion pictures. Its mission is to recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures, most notably through the annual Academy Awards, known worldwide as the Oscars.
