Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
Sr. Executive Assistant, Chief Product and Operations Officer
We are seeking a strategic Executive Assistant to provide comprehensive operational and administrative support to our EVP and Chief Product and Operations Officer (CP&OO). This is a founding role designed to establish and elevate executive support operations within our newly expanded CP&OO organization. You will serve as a key partner in driving efficiency, strategic calendar management, cross-functional coordination, and operational excellence across the executive suite and corresponding teams.
This role requires exceptional organizational skills, strategic thinking, and the ability to anticipate needs while managing competing priorities in a fast-paced environment. You will own calendar and logistics management, and partner with the CP&OO’s Chief of Staff to support divisional operations, daily/weekly/monthly/quarterly/annual operations, and key communications., You will help establish best-in-class workflows that optimize executive and team capacity, while leveraging AI tools to drive automation and efficiency. But enough about us; let's talk about you.
You are a proactive, strategic professional with deep expertise in executive operations and a passion for process improvement. You excel at managing complexity and identifying opportunities to leverage technology and automation. You are intentionally planning calendar management two weeks to four months in advance, while also ready to react to urgent needs requiring immediate updates. You communicate with exceptional clarity across all organizational levels, handle confidential information with discretion, and are excited to build and evangelize new workflows that elevate team performance.
Responsibilities include but are not limited to:
Strategic Calendar and Operations Management:
Manage executive calendar with strategic foresight, operating two weeks to four months ahead to anticipate needs and optimize time allocation
Provide daily calendar preparation and email briefings to ensure executive readiness for upcoming priorities
Proactively identify scheduling conflicts and resolve competing priorities with minimal executive involvement
Design and implement thoughtful calendar management processes that reflect executive priorities and maximize productivity
AI and Technology Leadership:
Leverage AI and productivity tools to drive automation, quality, and accuracy in executive operations and administrative workflows
Identify process improvement opportunities and implement iterations that enhance team productivity and capacity
Evangelize new and evolving tools across the team to enhance capabilities and operational success
Stay current on emerging technologies and identify opportunities to integrate them into daily operations
Traditional Executive Support:
Arrange detailed travel plans, itineraries, and meeting agendas
Process expense reports and manage invoices with accuracy and attention to detail
Prepare and format professional reports and presentations, including content development
Serve as a professional point of contact for internal and external stakeholders
Research, prioritize, and follow up on incoming issues and requests
Own agenda management for leadership meetings and corresponding follow-up communications
Partner with the Chief of Staff and Communications teams on internal communications coordination for the CP&OO organization
Lead and support ad hoc assignments as needed with support from the CP&OO and/or Chief of Staff
Education, Experience, & Skills:
Bachelor's degree preferred or equivalent experience in a strategic executive support role
5+ years of Executive Assistant experience supporting C-suite or senior executives; experience in technology or healthcare organizations preferred
Exceptional written and verbal communication skills with ability to interact professionally and strategically across all organizational levels
Deep expertise in operational best practices for highly busy executives
Experience leveraging AI tools and automation technologies to drive efficiency and quality
Proven ability to identify process improvements and implement operational iterations
Strong relationship-building skills with internal and external stakeholders
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams)
Excitement about learning, adopting, and evangelizing new tools and technologies
Behaviors and Abilities:
Strategic thinker who operates with 2-6 weeks of foresight and anticipates executive needs several months out
Proactive problem-solver who identifies opportunities for improvement without being asked
Founding mindset - excited to build and establish best-in-class EA operations within a newly expanded organization
Ability to work independently and as part of a cross-functional, cross-geography team
High degree of discretion and confidentiality in handling sensitive information
Demonstrates initiative, flexibility, and adaptability in a dynamic environment
Commitment to excellence and continuous improvement in all aspects of work
Ability to act as a model athenista: tenacious, teacher, learner, and customer-oriented
$67,000 - $115,000
Expected Compensation
The base salary range shown reflects the full range for this role from minimum to maximum. At athenahealth, base pay depends on multiple factors, including job-related experience, relevant knowledge and skills, how your qualifications compare to others in similar roles, and geographical market rates. Base pay is only one part of our competitive Total Rewards package - depending on role eligibility, we offer both short and long-term incentives by way of an annual discretionary bonus plan, variable compensation plan, and equity plans.
About athenahealth
Our vision: In an industry that becomes more complex by the day, we stand for simplicity. We offer IT solutions and expert services that eliminate the daily hurdles preventing healthcare providers from focusing entirely on their patients — powered by our vision to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
Our company culture: Our talented employees — or athenistas, as we call ourselves — spark the innovation and passion needed to accomplish our vision. We are a diverse group of dreamers and do-ers with unique knowledge, expertise, backgrounds, and perspectives. We unite as mission-driven problem-solvers with a deep desire to achieve our vision and make our time here count. Our award-winning culture is built around shared values of inclusiveness, accountability, and support.
Our DEI commitment: Our vision of accessible, high-quality, and sustainable healthcare for all requires addressing the inequities that stand in the way. That's one reason we prioritize diversity, equity, and inclusion in every aspect of our business, from attracting and sustaining a diverse workforce to maintaining an inclusive environment for athenistas, our partners, customers and the communities where we work and serve.
What we can do for you:
Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.
We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.
In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. We provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.
Learn more about our culture and benefits here: athenahealth.com/careers
https://www.athenahealth.com/careers/equal-opportunity
athenahealth Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about athenahealth and has not been reviewed or approved by athenahealth.
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Healthcare Strength — Health coverage is described as comprehensive, including medical, dental, and vision options alongside additional protections like accident and critical illness coverage. Mental health support and EAP-style counseling resources are also part of the package.
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Leave & Time Off Breadth — Time-away offerings include PTO that covers vacation and sick time, paid holidays, and options for leaves of absence and sabbaticals. Flexible time off is positioned as a meaningful part of the overall rewards package for some roles.
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Retirement Support — Retirement benefits include a 401(k) plan with employer matching, supported by broader financial wellbeing resources. Equity and performance bonuses are also referenced as part of total rewards.
athenahealth Insights
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What We Do
athenahealth strives to cure complexity and simplify the practice of healthcare. Our innovative technology includes electronic health records, revenue cycle management, and patient engagement solutions that help healthcare providers, administrators, and practices eliminate friction for patients while getting paid efficiently. athenahealth partners with practices with purpose-built software backed by expertise to produce the insights needed to drive better clinical and financial outcomes. We’re inspired by our vision to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all. For more information, please visit www.athenahealth.com
Why Work With Us
We are here to make an impact on the healthcare industry at scale. We enable our diverse teams to move fast, grapple with interesting technical challenges, and innovate at every level. We are on a modernization journey and build on the hybrid cloud. We deliver best-in-class solutions to help every patient receive the best possible care.
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