Senior Administrative Assistant

LOCATION: Main Campus - Center for Professional Development and Career Readiness)

SUMMARY: This position provides administrative assistance to the assigned department.

DUTIES AND RESPONSIBILITIES:

• Schedules and plans meetings for the department.
• Maintains the department calendar.
• Creates, edits, and distributes communication through email, documents, and presentations.
• Processes travel requests.
• Processes invoices; processes purchase orders.
• Orders supplies for the department.
• Maintains files.
• Answers phones, transferring calls to the correct person or takes messages as needed.
• Provides customer service to students, faculty, and staff.
• Performs other job-related duties as assigned.

MINIMUM REQUIREMENTS:
EDUCATION: 
•    High School Diploma or GED; 
•    Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

EXPERIENCE: At least 3 years of experience directly related to the duties and responsibilities specified.

o    PREFERENCE:     
•    Associate’s Degree in any field;
•    Experience working with diverse populations;
•    Experience working in a higher education setting.

EMPLOYMENT REQUIREMENTS:
•    Must be willing to work weekends, evenings, and odd hours as required.

KNOWLEDGE, SKILLS, & ABILITIES: 
•    Knowledge of planning and scheduling techniques;
•    Knowledge of supplies, equipment, and/or services ordering and inventory control;
•    Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community;
•    Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise;
•    Records maintenance skills;
•    Database management skills;
•    Knowledge of general accounting principles;
•    Ability to communicate effectively, both orally and in writing;
•    Ability to analyze and solve problems;
•    Demonstrated ability to maintain confidentiality;
•    Skills in the use of database management, word processing, spreadsheet, and/or presentation software;
•    Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise;
•    Skill in organizing resources and establishing priorities;
•    Ability to lead and train staff and/or students;
•    Word processing and/or data entry skills;
•    Ability to create, compose, and edit written materials;
•    Knowledge of office management principles and procedures;
•    Ability to coordinate and organize meetings and/or special events;
•    Knowledge of academic administrative principles and procedures;
•    Ability to analyze data, run reports and share assessment results;
•    Ability to use technology to make processes more efficient.
PHYSICAL DEMANDS:
•    Repetitive hand motion and prolonged use of computer;
•    Sitting for extended periods of time;
•    No or very limited physical effort required.
WORK ENVIRONMENT:
•    Work is performed in a typical interior/office work environment;
•    Work with frequent interruptions;
•    No or very limited exposure to physical risk.