Senior Administrative Assistant - HR

SUMMARY: This position provides administrative assistance to the assigned department.

DUTIES AND RESPONSIBILITIES:

• Schedules and plans meetings for the department.
• Maintains the department calendar.
• Creates, edits, and distributes communication through email, documents, and presentations.
• Processes travel requests.
• Processes invoices; processes purchase orders.
• Orders supplies for the department.
• Maintains files.
• Answers phones, transferring calls to the correct person or takes messages as needed.
• Provides customer service to students, faculty, and staff.
• Performs other job-related duties as assigned.

MINIMUM REQUIREMENTS: 

• EDUCATION: High School Diploma or GED. 

• EXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work. 

• PREFERENCE:   

• Associate degree in any field. 

EMPLOYMENT REQUIREMENTS: 

• Must possess and maintain a valid New Mexico Driver’s License.

• Must be willing to work overtime as required. 

• Must be willing to work flexible schedules as needed. 

KNOWLEDGE, SKILLS, & ABILITIES:  

• Experience working with Banner (Student Information System) or willingness to learn the system.  

• Knowledge of general office practices and procedures. 

•  Knowledge of preventative maintenance of office machines.  

• Knowledge of business communication. 

• Knowledge of general office procedures. 

• Skilled in Microsoft Office applications including Word, Excel, and Access.   

• Skilled with managing webpage content. 

• Ability to maintain effective working relationships with faculty, students, University community, and the general public.  

• Ability to communicate effectively by having an excellent command of the English language (both oral and writing);  

• Ability to follow written and verbal instruction.  

• Ability to make independent routine decisions.  

PHYSICAL DEMANDS: 

• Work is performed in a typical interior/office work environment.  

• Repetitive hand motions and prolonged use of computer.  

• Must occasionally lift and/or move up to twenty (20) pounds.  

• Sitting for extended periods of time.  

• Kneel, bend, and stoop. 

WORK ENVIRONMENT: 

• Work is performed in a typical interior/office work environment.  

• Work is performed in a typical interior/office work environment