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Protective has helped people achieve protection and security in their lives for over 117 years.
The Role
The Senior Administrative Assistant provides high-level administrative support to four executives, managing scheduling, communications, travel, and meeting logistics. Key responsibilities include drafting correspondence, preparing reports, coordinating events, and handling office supplies, with a focus on maintaining confidentiality and supporting team goals in a fast-paced environment.
Summary Generated by Built In
The work we do has an impact on millions of lives, and you can be a part of it.
We help protect our customers against life’s uncertainties. Regardless of where you work within the company, you’ll be helping provide protection and peace of mind when our customers need it most.
Protective is seeking well qualified candidates for a Senior Administrative Assistant position based out of our Birmingham, AL corporate headquarters. This Senior Administrative Assistant serves as a trusted executive partner, providing high-level administrative and operational support to four senior leaders and their teams while acting as a professional ambassador to internal and external stakeholders. The position manages complex scheduling, communications, travel coordination, and meeting logistics, ensuring executives remain focused on strategic priorities while deadlines and deliverables are consistently met. This role contributes to division-wide needs in a fast-paced, dynamic environment. This position will be a hybrid office position at our Birmingham, Alabama location.
Key Responsibilities:
• Act as a representative and ambassador for 4 executives and their direct reports including contact with both internal and external associates, virtually and in person
• Read, research, and route correspondence; draft letters and documents; collect and analyze information and initiate communications
• Accurately maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences and webinars, plan travel
• Demonstrate professionalism when receiving calls, taking messages or routing correspondence
• Prioritize urgent matters by providing reminders for upcoming deadlines, deliverables, and events
• Prepare expense reports and invoices for signature and approval
• Coordinate local meetings and conferences, inclusive of arranging logistics such as food, entertainment, invitations, and room preparation
• Handle special projects, create and update complex and detailed PowerPoint presentations and Excel spreadsheets
• Draft and distribute key communications
• Assist with new employee provisioning
• Order and maintain supplies for office employees
• Assist Division leadership as necessary
• Arranging travel
• Read, research, and route correspondence; draft letters and documents; collect and analyze information and initiate communications
• Accurately maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences and webinars, plan travel
• Demonstrate professionalism when receiving calls, taking messages or routing correspondence
• Prioritize urgent matters by providing reminders for upcoming deadlines, deliverables, and events
• Prepare expense reports and invoices for signature and approval
• Coordinate local meetings and conferences, inclusive of arranging logistics such as food, entertainment, invitations, and room preparation
• Handle special projects, create and update complex and detailed PowerPoint presentations and Excel spreadsheets
• Draft and distribute key communications
• Assist with new employee provisioning
• Order and maintain supplies for office employees
• Assist Division leadership as necessary
• Arranging travel
• Other duties as assigned
Qualifications:
• Bachelor’s degree or equivalent work experience
• Prior experience as an executive administrative assistant or senior executive assistant
• Minimum 3-5 years of executive administrative experience preferred
• Excellent knowledge of MS Office and Microsoft Teams
• Strong presentation design skills with ability to clearly convey information
• Willingness to learn and embrace new technologies
• Detail oriented with exemplary planning and time management skills
• Ability to multi-task and prioritize daily workload under pressure of deadlines.
• Excellent verbal and written communication skills including ability to proofread and edit
• Ability to maintain strict confidentiality on all sensitive subjects such as board presentations, company earnings, strategy, and personnel files
• Excellent interpersonal skills
• Flexible and able to adjust to unexpected changes
• Prior experience as an executive administrative assistant or senior executive assistant
• Minimum 3-5 years of executive administrative experience preferred
• Excellent knowledge of MS Office and Microsoft Teams
• Strong presentation design skills with ability to clearly convey information
• Willingness to learn and embrace new technologies
• Detail oriented with exemplary planning and time management skills
• Ability to multi-task and prioritize daily workload under pressure of deadlines.
• Excellent verbal and written communication skills including ability to proofread and edit
• Ability to maintain strict confidentiality on all sensitive subjects such as board presentations, company earnings, strategy, and personnel files
• Excellent interpersonal skills
• Flexible and able to adjust to unexpected changes
Employee Benefits:
We aim to protect the wellbeing of our employees and their families with a broad benefits offering. In addition to offering comprehensive health, dental and vision insurance, we support emotional wellbeing through mental health benefits and an employee assistance program. Work/life balance is important and Protective offers a variety of paid time away benefits (e.g., paid time off, paid parental leave, short-term disability, and a cultural observance day). The financial health of our employees is just as important as physical and emotional health. Some of the financial wellbeing benefits include contributions to healthcare accounts, a pension plan, and a 401(k) plan with Company matching. All employees are encouraged to protect their overall wellbeing by engaging in ProHealth Rewards, Protective’s platform to improve wellbeing while earning cash rewards.
Eligibility for certain benefits may vary by position in accordance with the terms of the Company’s benefit plans.
Accommodations for Applicants with a Disability:
If you require an accommodation to complete the application and recruitment process due to a disability, please email [email protected]. This information will be held in confidence and used only to determine an appropriate accommodation for the application and recruitment process.
Please note that the above email is solely for individuals with disabilities requesting an accommodation. General employment questions should not be sent through this process.
We are proud to be an equal opportunity employer committed to being inclusive and attracting, retaining, and growing an inclusive workforce.
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The Company
What We Do
Protective Life Corporation (Protective) provides financial services through the production, distribution and administration of insurance and investment products throughout the United States. Protective traces its roots to its flagship company founded in 1907, Protective Life Insurance Company. Throughout its more than 110-year history, Protective’s growth and success can be largely attributed to its ongoing commitment to serving people and doing the right thing — for its employees, distributors and, most importantly, its customers. Protective’s home office is located in Birmingham, Alabama, and its 3,000+ employees work across the United States. As of June 30, 2020, Protective had assets of approximately $123 billion. Protective Life Corporation is a wholly owned subsidiary of Dai-ichi Life Holdings,
