Senior Administrative Assistant

About this role:
Join our dynamic global bank and seize the opportunity to grow alongside us. We are on the lookout for an exceptional Executive Assistant to provide proactive and unwavering support to our CIB leaders in their daily endeavors.
This position is offered on a 12-month fixed-term contract and offers the opportunity to work as part of a highly collaborative sales team, supporting the International Head of FX and Rates Sales. The role involves close day-to-day interaction with sales, trading, and senior stakeholders, providing strong exposure to how a global markets team operates.
The position follows standard trading floor hours (8:00am-5:00pm) and is office-based five days per week, reflecting the team-oriented environment and the value placed on in-person collaboration and learning.
Your journey with us involves more than just a job; it's a chance to be part of something exceptional. We take pride in our award-winning culture where inclusivity is not just embraced; it's celebrated. When you join Wells Fargo, you become a part of a dynamic global bank, where excellence and belonging combine to provide you with a workplace culture in which you can truly thrive and excel. Apply today and chart a course for a meaningful career with us that knows no bounds.
In this role, you will:

• Be responsible for complex diary management for all leaders in support scope; effective scheduling of meetings and activities as required and in a timely manner.
• Proactively manage the mailboxes for all leaders in support scope; ensuring are actions are tracked and followed up on in a timely manner.
• Manage the oversight of Travel bookings using online Concur travel booking tool by the remote admin team, ensuring adherence to corporate travel policy and CIB specific approval requirements
• Manage the oversight of processing & submission of monthly expenses by the remote admin team, ensuring adherence to policy at all times
• Provide administrative assistance on projects, meeting preparation etc.
• Co-ordinate visitor schedules, reception and access requests.
• Manage, create and distribute reports and meeting documents as required; take and distribute meeting minutes for Line of business as required.
• Answer and direct phone calls, visitors, and other internal team members; coordinating and supporting meeting setup and execution.
• Perform proxy role for various systems and internal approvals.
• Assist with call reporting, if required.
• Perform complex administrative tasks as required.
• Partner with support teams for any technology, facilities, or support needs that arise for the business.
• Support event planning teams and management for select charity, customer facing, or office events.
• Provide back-up EA support / cover to the broader EMEA Regional Executive team.
• Manage the monthly update of organisational charts.
• Represent the office with competence and professionalism .
• Operate at the highest standards of confidentiality, discretion and diplomacy.
• Use initiative to rapidly resolve general issues and queries in an efficient manner.

Required Qualifications:

• Experienced in providing support to senior level executives and able to face off across multiple lines of business and wider senior leaders.
• Experience of working in a financial services organization in a Global Markets/Investment Banking business or international financial services industry.
• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors.
• Dynamic, highly motivated, target oriented and professionally committed at all times.
• Excellent organizational skills with the ability to multi task and use initiative.
• Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and re-prioritization at short notice.
• Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance.
• Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for complex presentations, Outlook for managing multiple diaries, Excel, Word, and conference tools like MS Teams & Zoom. Additional experience in Visio is preferred.
• Experience working in a complex multinational organization.
• Resilient, proactive, and hands-on with a can-do attitude.
• Meticulous approach with a high attention to detail.
• Experience with minute taking & reviewing board / committee materials with executive.
• Understanding of financial markets and global markets an advantage.
• Experience in Executive Administration, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Job Expectations:

• 12-month fixed-term contract
• The position follows standard trading floor hours (8:00am-5:00pm)
• Office-based five days per week.

Posting End Date:
30 Apr 2026
*Job posting may come down early due to volume of applicants.
We Value Equal Opportunity
Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.
Applicants with Disabilities
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .
Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
Wells Fargo Recruitment and Hiring Requirements:
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.