Senior Administrative Assistant

About this role:

Wells Fargo is seeking a Senior Administrative Assistant role to provide administrative support to the Workplace Technology Directors.  Job duties consist of handling complex to highly complex assignments as well as the routine day-to-day administrative tasks. 

In this role, you will be responsible for:

• Calendaring – Calendar management/resolution of conflicts. Scheduling meetings, including video and audio conference calls.

• Communication – Interact and act as a liaison with multiple business partners within Wells Fargo.

• Document Preparation – Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, and provide support for providing documentation ahead of scheduled meetings to key stakeholders.

• Excel – Create, edit, and update spreadsheets utilizing provided data, format spreadsheets, and organize data.

• Expenses – Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests.

• Intake/Routing – Manage intake and routing of special processes or requests as defined by the executive director

• Manager Proxy – Act as proxy for managers on corporate systems where proxies are allowed.

• Meeting Logistics – Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.

• Presentation Materials – Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.

• Travel – Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.

Required Qualifications:

• 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Ability to handle confidential material in a professional manner

• Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills

• Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating error.

• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change

• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment

• Excellent technical skills

• Excellent verbal, written, and interpersonal communication skills

Job Expectations:

• Position will require onsite presence following the current Wells Fargo hybrid approach

@RWF22

Posting End Date: 

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.