Senior Administrative Assistant

Job Description Summary

Job Description

Function:  Integrated Supply Chain                                                                         

We have an exciting opportunity in GE Healthcare Pharmaceutical Diagnostics Integrated Supply Chain for an Executive Assistant for our VP of Operations Molecular Imaging USCAN at our Arlington Heights facility. This role supports Scheduling & calendar management, travel planning & expense reporting and correspondence & communications management. We are looking for a professional, confident, enthusiastic team player with a ‘can do’ attitude. You will play a key role in our administrative team, helping us to build a world class Supply Chain and progress on our journey from Good to Great. 

Roles and responsibilities

• Proactively coordinate the Site Leaders/Leadership teams calendar, booking travel (Concur Travel System), arranging visas, taxi’s and preparing travel itineraries
• Inbox management for the Site Leader, assisting with workflow and prioritization
• Manage multiple ad-hoc projects and priorities, and take charge of their follow-up to ensure that commitments are met and adhering to deadlines
• Participate in the management of expense accounts and budgets
• Provide Event logistical support for internal and external meetings / off sites at local site
• Participate in and engage in team building activities that require executive leadership support
• Craft, evaluate and modify emails, letters, agendas (and other forms of communication) on behalf of your Site Leader
• Support the Site Leader with external board positions/works council, including correspondence, preparing materials and documentation, research, and standing in at meetings as appropriate
• Prepare and share site communications to recognize success and foster an environment of belonging
• Prepare presentation materials, produce reports, and maintain files/documents
• Support HR activity for the Site Leadership team, e.g., preparing organization announcements and successful onboarding of new starters
• Establish and develop strong relationships with the administrative staff and global functions to facilitate exchanges
• Provide discreet and confidential coordination of sensitive business information

Required Qualifications

• You have 3+ years’ experience in assisting leaders and working with diverse teams
• You are digital savvy and can master Microsoft Office tools including Outlook, Teams, PowerPoint, and Excel. Knowledge of Smartsheet is desirable but not essential.
• A high degree of self-management organizational skills, and an excellent communicator
• Excellent attention to detail including spelling, grammar, and formatting to ensure quality and accuracy of all outputs
• Experience of managing a busy workload, including complex and competing priorities whilst remaining organized and professional, working to deadlines, and sometimes delivering under pressure
• Knowledge and/or interest in LEAN methods and standard work, always working from a LEAN mindset. Proactively driving continuous improvement whilst demonstrating a behavior of thinking ahead of the curve
• Capable of fostering close working relationships
• Ability to provide absolute security for highly confidential information and to maintain the confidentiality of extremely sensitive information

This role directly reports into the VP of Operations Molecular Imagining USCAN, You will need to be based at our Arlington Heights site.

#LI-CH3

#Onsite

Additional Information

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.