Senior Administrative Assistant

Closing Date: September 19, 2024.

THE OPPORTUNITY

We are seeking a Senior Administrative Assistant (SAA) for our Private Equity (PE) department to primarily support the three Senior Managing Directors (SMDs) of the Operating Committee. This individual must be well-organized, detail-oriented, and able to manage changing priorities and competing demands. Strong communication skills, along with a collaborative nature are essential for success. The ability to network and maintain positive relationships internally and externally is critical to supporting strategic alignment across our global PE offices.

To be effective, the incumbent will have a strong understanding of BCI values and purpose. The Senior Administrative Assistant will ensure activities adhere to BCI policies and guidelines. Confidentiality and discretion are important aspects of the role. The SAA will also focus on driving efficiency and effectiveness of operations within the department.

If you possess the necessary skills and are looking for an opportunity to make a meaningful impact, we'd love to hear from you.

• Post-secondary education, and 3 + years senior leadership support experience. Experience in the financial industry and familiarity with investment terminology and processes preferred. A combination of education and experience may be considered for the right candidate.

• Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, PowerPoint, Teams and SharePoint; Adobe Acrobat, various video-conference applications and other common office software applications

• A proactive, responsive, flexible, and team-oriented mindset

• Ability to work well under pressure and adapt to a fast-paced, dynamic environment

• Strong problem-solving and organizational skills, with the ability to prioritize tasks effectively and meet deadlines

• High attention to detail

• A professional and diplomatic manner; applying discretion when handling sensitive and/or confidential information

• Excellent communication skills, both written and verbal; ability to effectively coordinate communication and workflows across multiple time zones

• Ability to network and promote good working relationships internally and externally

The Private Equity department manages a diverse portfolio of approximately $28 billion in global private equity investments comprising of fund, direct, and co-investments. The portfolio is projected to continue growing over the coming years, with an increased emphasis on direct and co-investment strategies. Our department currently consists of 65+ professionals spanning offices located in Victoria and New York City, organized into five sub-teams: Direct Investments, Fund Investments, Venture & Growth, Reporting & Analytics, and Operations. Our Direct Investments team can be further broken down into six sector-focused teams that cover the Business Services, Consumer, Financial Services, Healthcare, Industrials, and Technology, Media & Communications sectors.

Senior Managing Directors of the Operating Committee Support

• Manages Senior Managing Directors’ calendars including scheduling internal and external appointments; network and coordinate with administrative members accordingly

• Arranges all aspects of travel, including but not limited to air, accommodation, visas (both domestic and international); provide related itineraries

• Processes expenses and reports in WorkDay; perform reconciliations of corporate credit card accounts; outreach to corporate accounting team to resolve challenges

• Provides assistance with contact relationship management system through entering and updating of contacts and activities; supports broader PE team engagement with system

• Plans and co-ordinates meetings with internal and external participants, including guest registration, catering and technological requirements

• Monitors participation on internal and external committees/boards; tracks meeting cadence and attendance, actions and due dates of deliverables

• Organizes and prepares reports and documentation for meetings; provides assistance with presentations as needed

• Assists with a variety of departmental and corporate projects and initiatives

General Private Equity Team Support

• Aligns closely with and supports Senior Manager, Portfolio Administration, in related activities

• Supports onboarding and offboarding processes

• Supports Private Equity team cultural development; participates in the planning and coordination of PE team building events and activities

• Ensures adherence to established BCI policies and directives, including compliance and risk management policies

• Participates in business continuity planning

• Maintains confidentiality at all points in time

Provides other general administrative services, including travel coordination, meeting facilitation, subscriptions and memberships, technology updates, printing, photocopying, formatting, scanning, and any other accountabilities that may be defined as the Private Equity department grows and the support team evolves

Work from our downtown Victoria office. We are an in-person collaborative organization with the flexibility to work remotely 1-day a week.

BCI offers a competitive total rewards package which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan and paid time off.

The annualized base salary range for this Victoria-based role is CAD $64,000 - $75,000.

The base salary offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set, level of experience applicable to the role they are being offered and consideration to internal equity.

We pay our people competitively in the markets in which we operate and with consideration to internal equity and job structure. We aim for actual pay to be around the median of the market for target or expected levels of performance, and around the upper quartile of the market for excellent performance.

With our values as our anchor, it’s our people that help shape employee-focused initiatives and who create the environment we work in each day – all of which further strengthens our culture. BCI has been recognized as one of Canada’s Top 100 Employers – for the fifth consecutive year – and has built programs and benefits to support all our employees, including;

• Extended health and dental coverage, start on your first day of work. We have you covered!

• Our telehealth provider Dialogue connects you and your family to virtual healthcare appointments

• Participation in the defined benefit BC Public Service Pension Plan providing a secure retirement income

• Time off includes: 20 days’ vacation, 6 paid sick days, 6 paid personal days, and 2 paid days for volunteering – to support physical, mental, and community health

• Annual wellness allowance to support an active lifestyle and physical well-being

• On-going learning through our in-house mentoring program, professional dues support and online and in-house learning

• Relocation support is available if a move to one of BCI’s locations is required

• Invested in your learning: BCI investment professionals lead a monthly Investment Club to share industry knowledge with employees who work in other departments

At BCI, we value diversity and believe in fostering an inclusive culture where all employees can be successful

We are performance and client focused and value integrity; if you share these values, we want to know you.

We recognize that some skills can be learned on the job and encourage all to apply.

If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), contact us at [email protected].

We would like to hear from you!