We’re looking for a Senior Executive Assistant to join Procore’s Marketing & Strategy Organization. In this role, you’ll manage a wide range of administrative and executive support-related tasks to optimize the effectiveness and efficiency of our executives. Your primary goal will be to identify and solve current and anticipated challenges for leadership as Procore continues to scale globally.
As a Senior Executive Assistant, you’ll partner with external stakeholders, executive administrative staff, and the executive leadership team to coordinate complex calendars, manage high-impact special projects, and streamline executive operations. Use your resourcefulness, organizational skills, and proactive communication to drive operational excellence and keep executive priorities moving forward seamlessly. Join a high-impact team supporting global expansion while growing your career in a dynamic, collaborative environment—apply today!
The position is supporting Executives across our Strategy Organization and is based in Heredia, Costa Rica. We’re looking for someone to join us immediately.
What you’ll do:
Manage active and complex calendars of appointments, prioritizing conflicting needs and anticipating schedule adjustments.
Monitor and respond to executive communications, drafting messages and preparing meeting materials on behalf of leadership.
Coordinate complex domestic and international executive travel itineraries, agendas, and associated expense reports.
Lead the tactical planning and logistics for high-profile events and meetings, including content preparation and follow-ups.
Handle confidential, sensitive special projects and high-impact initiatives with discretion and autonomy.
Facilitate seamless onboarding processes for new hires entering the executive organization.
Communicate professionally with direct reports, senior leadership, external customers, and partners across the business.
Partner with administrative colleagues across the company to streamline organizational workflows and best practices.
What we’re looking for:
Bachelor’s degree or equivalent practical work experience.
4+ years of experience providing administrative support at the executive level.
3+ years of hands-on experience using Google Workspace, Slack, and Concur.
Full written and verbal fluency in English to effectively collaborate with US-based leadership and global stakeholders.
Exceptional calendar management and organizational skills with deep experience coordinating distributed multi-participant meetings.
Proven ability to handle highly sensitive, confidential information with extreme discretion and professional judgment.
Approachable demeanor combined with outstanding written and verbal communication abilities.
Demonstrated flexibility and problem-solving skills in an ever-changing, fast-paced work environment.
Skills Required
- Bachelor's degree or equivalent practical work experience
- 4+ years of experience providing administrative support at the executive level
- 3+ years of hands-on experience using Google Workspace, Slack, and Concur
- Full written and verbal fluency in English
- Exceptional calendar management and organizational skills, including coordinating distributed multi-participant meetings
- Proven ability to handle highly sensitive and confidential information with discretion and professional judgment
- Outstanding written and verbal communication abilities
- Flexibility and problem-solving skills in a fast-paced work environment
Procore Technologies Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Procore Technologies and has not been reviewed or approved by Procore Technologies.
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Healthcare Strength — Health coverage includes an Anthem Blue Cross PPO with broad coverage and low premiums, alongside dental, vision, disability, and life insurance. Mental‑health resources and a wellbeing stipend further support overall care.
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Leave & Time Off Breadth — A values‑driven, non‑accrual PTO approach, 12 paid holidays, and an annual company‑wide Wellness Week indicate generous time‑off options. Hybrid/remote flexibility is also highlighted in many roles and locations.
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Parental & Family Support — Fertility benefits (e.g., via Progyny on some plans) and cash support for adoption and surrogacy are available for eligible U.S. employees. Paid parental leave and structured return‑to‑work programs are also described.
Procore Technologies Insights
What We Do
At Procore Technologies, we’re collectively building towards what’s next for our employees, industry, customers, and global communities. Our cloud-based construction management software streamlines the entire lifecycle of a construction project, connecting field and office teams, centralizing data to mitigate risks, providing real-time financials, and more to help clients efficiently build everything from skyscrapers to hospitals to airports. Procore was founded in 2002, and we’ve since grown into a global company of groundbreakers working throughout North America, EMEA, and APAC. Coming together from across diverse backgrounds to be our best, we embrace a culture of ownership and excellence that gives our teams the tools to grow and thrive as they shape their careers – and the Procore of tomorrow. To learn more about Procore and how you can build what comes next for your career, visit us at https://careers.procore.com/.
Why Work With Us
We make each other better at Procore. Here, your career is not pre-defined and it can take many paths. While you own your career, we provide you with the support and opportunities to help you succeed. You can help us transform an industry while you are transforming your career.
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