This position is responsible for providing and coordinating administrative services for the Division of Academic Affairs. Under general supervision, the senior administrative assistant performs a variety of sensitive and confidential secretarial, technical, and administrative functions using current technological tools.
- Provide general office management
- Prepare meeting minutes and reports
- Coordinate schedules and calendars for the Vice President for Academic Affairs and Associate Vice President for Academic Affairs
- Coordinate in-person and virtual meetings and events of the Division of Academic Affairs
- Assist VPAA with timely management of communications, approvals, and signature requests
- Assist with preparation and/or timely submission of reports and relevant correspondence/documents for the Vice President’s appointments and meetings.
- Maintain accurate electronic and/or hard copy records of personnel
- Budget management, entry and tracking of requisitions in the purchasing system
- Coordinate travel for VPAA and AVPAA and for faculty and/or student groups
- Assist with communications and official documents of the Division
- Provide administrative support to the academic departments
- Maintain equipment and supplies for the Office of Academic Affairs
- Maintain databases for internal and external reporting
- Monitor and confirm responses to student and faculty requests for information and assistance
- Utilize various systems to generate reports
- Other duties as assigned
REQUIRED KNOWLEDGE SKILLS AND ABILITIES:
- Efficient organizational skills
- Strong oral and written communication skills
- Effective interpersonal skills
- Ability to effectively digitally communicate through various media
- Excellent computer skills and proficiency with a variety of computer applications
- Ability to anticipate and respond to emerging needs of students, faculty staff, various units, and visitors
MINIMUM EDUCATION, TRAINING AND EXPERIENCE:
- Associate’s degree required; bachelor’s degree preferred
- Demonstrated technology proficiency (including Microsoft 365, virtual meetings, calendar functions, shared files, etc.)
- Previous administrative experience in office setting (5 years minimum)
Skills Required
- Associate's degree
- Bachelor's degree
- Demonstrated technology proficiency (including Microsoft 365, virtual meetings, calendar functions, shared files)
- Previous administrative experience in office setting (5 years minimum)
- Efficient organizational skills
- Strong oral and written communication skills
- Effective interpersonal skills
- Ability to effectively digitally communicate through various media
- Excellent computer skills and proficiency with a variety of computer applications
- Ability to anticipate and respond to emerging needs of students, faculty, staff, units, and visitors
What We Do
Benedict College is a private, co-educational liberal arts institution and historically black college (HBCU) located in Columbia, South Carolina. Founded in 1870, it offers various baccalaureate and master's degree programs in high-demand fields such as STEM, Cyber Security, and Business Administration. The college is dedicated to creating social mobility and producing cutting-edge scholarship, serving as a 'power for good in society' for its students.
