The Role
Provide administrative support for Institutional Effectiveness, including correspondence, scheduling, meeting coordination, invoice and requisition processing (Jenzabar), budget and visa allocation management, executive scheduling and travel arrangements, expense approvals, and improving administrative procedures.
Summary Generated by Built In
- Departmental support for Institutional Effectiveness (IE)
- Prepares correspondences, memoranda meeting agendas and minutes
- Compose routine letters
- Support departmental projects and programs
- Process work order requests
- Schedule meetings for IE conference room, oversee daily operations and coordinate department activities
- Process monthly invoices for payment
- Process visa allocations
- Manage department budget
- Process requisitions and Purchase Orders through Jenzabar
- Order office supplies
- Process Temporary Employment forms (TEA) for PT employees
- Maintain and file pertinent documents
- Prepare documents and other communication with accuracy and professionalism
- Implement and refine administrative systems, procedures and policies, to enhance operational efficiency
- Manage comprehensive scheduling for the Vice President (VP), including meetings, appointments and travel arrangements
- Support the VP in the preparation and presentation of reports and strategic documents
- Approve Expense Reports for Assistant Vice Present of IR and for the Associate VP of IT
- Perform any additional duties within the scope of this position
- Proven administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- At least 5 years of experience in the field or in a related area
- Degree in business administration (desirable).
- Certificate in business administration or related (essential)
Skills Required
- Proven administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- At least 5 years of experience in the field or in a related area
- Degree in business administration
- Certificate in business administration or related
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The Company
What We Do
Claflin University is a private, historically black liberal arts college located in Orangeburg, South Carolina. Founded in 1869 and affiliated with the United Methodist Church, it provides exemplary educational opportunities through undergraduate, graduate, and continuing education programs. The university offers bachelor's and master's degrees, focusing on developing the skills and character needed for visionary leadership, engaged citizenship, and professional success in a competitive job market.
