Senior Administrative Assistant - UEIS

Carnegie Mellon, one of the world leaders in higher education and research, is seeking an experienced and dedicated Senior Administrative Assistant to join the UEIS division. In this role you will report to the Executive Assistant to the Dean. You will support and assist UEIS leadership, faculty, and staff as they partner with leaders across the university to align with the strategic goals and objectives of the university to augment and improve the research landscape for both students and our world-class faculty.

Primary responsibilities include administrative-level support which includes calendar management, project management, making appropriate referrals, coordinating travel, processing expense reports/reimbursements and supporting high-level special events and meetings. This position serves as a liaison with various departments as well as external contacts.

We are seeking an Senior Administrative Assistant who is dedicated to creating a positive and welcoming work environment, who demonstrates a high level of customer service, and who can effectively collaborate with others to accomplish the goals and objectives of the organization. You should possess extraordinary organizational, time management, and communication skills to make a positive impact on our programs and the university. We will look for someone who demonstrates the ability to solve problems, collaborate effectively, and who shows dedication to the organization.

Core responsibilities will include:

• Office Management: Manage the day-to-day operations of the Director of the ETC’s Office environment. Ensure faculty and staff have the supplies and support to effectively perform their responsibilities. Answer and re-direct telephone calls as needed.
• Calendar and Meeting Management: Manage the calendars of UEIS senior leadership. Print and prepare materials (including agendas, meeting notes, and action items) in support of effectively managing the time of the leadership. You will proactively meet with leadership to review and manage schedules, obtain materials needed for meetings, and schedule meeting locations.
• Event Management: Assist UEIS senior leadership with scheduling and managing events, including reserving locations, ordering catering, welcoming, and assisting guests, and managing any issues.
• Business Office Support: Process expense reports and reimbursements, and purchase card reports.
• Travel support: Assist UEIS leadership and guests in booking and reimbursing travel for University/Library-sponsored activities.
• Assist with special projects, as needed
• Perform related duties as assigned.

You must demonstrate:

• Organization and planning skills
• Oral and written communication skills
• Administrative support experience
• Ability to pay close attention to detail; keep and maintain accurate and detailed reports and records.

Flexibility, excellence, and passion are vital qualities within the UEIS Division. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of internal and external partners with a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• Associates Degree in Information Management, Finance, Economics, Business Administration, or related field.
• A minimum of 2 years’ experience managing an office environment.

Requirements:

• Successful Background Check

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: