Senior Administrative Assistant, Office of the CEO/CIO

Reporting to the Senior Executive Assistant to the CEO/CIO, the Senior Administrative Assistant is detailed oriented, and performs a wide range of administrative functions, in support of the efficient operation of the Office of the CEO/CIO, adapting to frequent changes in priorities and deadlines within a confidential environment. The Senior Administrative Assistant also serves as backup to the Senior Executive Assistant as and when required.

As the first point of contact for the CEO and executive office, you will represent the corporation with professionalism and demonstrate professional standards and expectations of the department.

The CEO/CIO is responsible for the management of BCI, reporting to BCI’s Board of Directors with respect to the operations of the corporation, and to BCI’s clients with respect to the management and investment performance of our funds.

• 3+ years of experience providing administrative support at executive level

• Proficient skills in Microsoft Office, Adobe, SharePoint, Workday

• Ability to work effectively in a close interdependent team environment

• Strong organizational skills with a high attention to detail

• Ability to multi-task in reaction to changing priorities

• Good judgment and problem-solving skills

• Ability to be diplomatic, tactful and use discretion in a highly confidential environment

• Ability to handle pressure situations

The Senior Administrative Assistant collaborates closely with the Senior Executive Assistant to carry out the subsequent duties:                

• Coordinates domestic and international travel and accommodation for the CEO/CIO and Board, with a strong understanding of booking policies

• Administers travel approval requirements relating to the above-noted travel, including visas and applicable travel documents

• Completes travel and business expenses, relating to the Office of the CEO/CIO and Board Directors in Workday

• Reconciles monthly credit card reports in Workday within deadlines

• Reviews the CEO’s quarterly expense reports and collaborates with the Corporate Accounting team in rectifying variance

• Manages the upkeep of the CEO/CIO’s Outlook Contacts Directory

• Maintains and organizes the Office of the CEO/CIO’s Digital Filing System in SharePoint

• Screens incoming phone calls and visitors to determine the nature and priority of the inquiry/ request

• Coordinates and arranges all logistics for both onsite and offsite activities of the Executive Committee and the Board, and makes required adjustments promptly to accommodate unforeseen schedule requirements

• Maintains membership and subscription renewals of the Office of the CEO/CIO and Board

• Supports miscellaneous administrative tasks

• Is cognizant of policy and directive changes and informs the Office of the CEO/CIO accordingly

• Actively adheres to compliance and risk management policies, and participates in business continuity planning

Work from our downtown Victoria office. We are an in-person collaborative organization with the flexibility to work remotely 1-day a week.

BCI offers a competitive total rewards package which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan and paid time off.

The annualized base salary range for this Victoria-based role is CAD $66,000 - $77,000.

The base salary offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set, level of experience applicable to the role they are being offered and consideration to internal equity.

We pay our people competitively in the markets in which we operate and with consideration to internal equity and job structure. We aim for actual pay to be around the median of the market for target or expected levels of performance, and around the upper quartile of the market for excellent performance.

With our values as our anchor, it’s our people that help shape employee-focused initiatives and who create the environment we work in each day – all of which further strengthens our culture. BCI has been recognized as one of Canada’s Top 100 Employers – for the SIXTH consecutive year – and has built programs and benefits to support all our employees, including:

• Extended health and dental coverage, start on your first day of work. We have you covered!

• Our telehealth provider Dialogue connects you and your family to virtual healthcare appointments

• Participation in the defined benefit BC Public Service Pension Plan providing a secure retirement income

• Time off includes: 20 days’ vacation, 6 paid sick days, 6 paid personal days, and 2 paid days for volunteering – to support physical, mental, and community health

• Annual wellness allowance to support an active lifestyle and physical well-being

• On-going learning through our in-house mentoring program, professional dues support and online and in-house learning

• Relocation support is available if a move to one of BCI’s locations is required

• Invested in your learning: BCI investment professionals lead a monthly Investment Club to share industry knowledge with employees who work in other departments

Apply online with a copy of your resume. We encourage timely submissions of applications as candidates will be actively reviewed and the interview process may advance earlier.

Referrals: If you are currently connected with a BCI employee and plan to list them as a referee, please ensure you reach out to them first to get their consent to do so. All referrals will be verified internally.

We welcome applications from all qualified candidates who are interested in applying for this role. You will need to be legally authorized to work in the country where this job is located. If you currently do not have authorization, or if your work permit has restrictions, or is due to expire in 12 months or less, please ensure to flag this to our recruitment team if your application is shortlisted

At BCI, we value diversity and believe in fostering an inclusive culture where all employees can be successful.

We are performance and client focused and value integrity; if you share these values, we want to know you.  

We recognize that some skills can be learned on the job and encourage all to apply. 

If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), contact us at [email protected].  

We would like to hear from you!