At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
Business Enablement/SupportAll Job Posting Locations:
Warsaw, Masovian, PolandJob Description:
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
Position: Senior Administrative Assistant, Global Clinical Operations (GSO), Johnson & Johnson Innovative Medicine, Warsaw
Position: Full-time, permanent
Location: Warsaw, Poland
Are you passionate about making a difference in a dynamic and supportive environment? Are you excited about the opportunity to work in a global, international setting while supporting a local team in Poland? If you are looking for the best of both worlds, we invite you to join our Global Clinical Operations (GCO) team as a Senior Administrative Assistant!
In this role, you will play a vital part in the essential journey of bringing medicines to patients through clinical trials by providing critical administrative support to the team responsible for operations. You will be the driving force that keeps the office running smoothly, handling all support activities and office logistics that enable the team to focus on their core responsibilities.
Additionally, you will have the opportunity to engage with colleagues from around the world and contribute to central administrative activities within the Centralized Admin Network (CAN).
Primary Duties
Manage business calendars with strong prioritization and daily time management.
Coordinate travel arrangements and facilitate team and departmental meetings, both in-person and virtual.
Interact with various levels of management while handling confidential documents with discretion.
Solve complex problems using independent judgment and initiative.
Support local office logistics, including coordinating site visits and assisting in onboarding new staff.
Oversee SharePoint, document storage, and organization of relevant files.
Assist with team projects and initiatives, including communications and presentations.
Maintain accurate records and manage confidential information effectively.
Qualifications
Education: Bachelor’s degree in Office Management or equivalent experience.
Experience: Minimum of 5 years of advanced administrative or secretarial experience, particularly in Clinical Operations.
Skills:
Exceptional time management and organizational abilities. Proactive multitasker who thrives under pressure.
High-quality work with meticulous attention to detail.
Problem solver who is independent, assertive, creative, and courageous.
Strong interpersonal and communication skills, adept at collaborating with stakeholders at all levels.
Eager and capable of learning new skills, tools, projects, and initiatives.
Reliable, trustworthy, and full of positive energy.
Hard Skills:
Proficient in Polish and English, both written and oral.
Proficient in Microsoft Office Applications and specific software packages like SharePoint, Zoom, Teams, and others.
Skills Required
- Bachelor's degree in Office Management or equivalent experience
- Minimum of 5 years of advanced administrative or secretarial experience in Clinical Operations
Johnson & Johnson Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Johnson & Johnson and has not been reviewed or approved by Johnson & Johnson.
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Healthcare Strength — Healthcare coverage is characterized as comprehensive across medical, dental, and vision, with added supports like onsite clinics, fitness centers, and Employee Assistance resources. Mental-health services and wellbeing reimbursements are also described as meaningful components of the overall package.
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Retirement Support — Retirement offerings are portrayed as a major differentiator, combining a 401(k) with employer matching and an employer-funded pension plan. Stock options and other long-term financial supports are also positioned as part of the broader rewards mix.
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Parental & Family Support — Family-related benefits are presented as notably strong, including paid parental leave for all new parents and additional leave types for caregiving and bereavement. Financial assistance for adoption, fertility treatment, and surrogacy is highlighted as a significant support.
Johnson & Johnson Insights
What We Do
Profound Change Requires Boldness. Johnson & Johnson is the largest and most broadly based healthcare company in the world. We’re producing life-changing breakthroughs every day, and have been for the last 130 years. The combination of new technologies and your expertise enables amazing things to happen. Teams from J&J’s consumer business are creating digital tools to help people track the health of their skin. Those working in medical devices are 3-D printing artificial joints personalized for each patient, while researchers in pharmaceuticals use AI to discover lifesaving drugs. Imagine what the rest of our team of 134,000 people at 260 companies in more than 60 countries across the world is accomplishing. We redefine what it means to be a big company in today’s world. Social Media Community Guidelines: http://www.jnj.com/social-media-community-guidelines
