Overview:
We are seeking a highly organized, proactive, and career-driven Senior Administrative Assistant to provide exceptional support to two Executive Vice Presidents. This role goes beyond traditional administrative duties – it’s about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you.
What You’ll Do:
Calendar & Email Management: Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.
Travel & Expense Coordination: Arrange domestic travel and handle expense reporting with accuracy and timeliness.
Project & Event Support: Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.
Executive Support: Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives.
Team Engagement: Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.
Operational Assistance: Manage access requests, time-off tracking, and other administrative processes.
Daily Collaboration: Partner closely with executives to review upcoming priorities, meetings, and deliverables.
Education and Experience Required:
Associate's degree, or equivalent work experience.
4+ years of progressive administrative support experience, preferably supporting executives.
What We’re Looking For:
Experienced Career Admin: Proven success supporting senior leaders in a corporate setting.
Proactive Problem Solver: Anticipates needs, identifies solutions, and takes initiative without waiting for direction.
Organizational Expert: Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.
Detail-Oriented & Reliable: Strong attention to detail for expense reporting, travel arrangements, and event planning.
Tech-Savvy: Comfortable with the Microsoft Office Suite and other productivity tools.
Relationship Builder: Professional, approachable, and committed to helping executives lead effectively.
Growth Mindset: Eager to learn and grow within the organization.
Work Model/Office Location:
This is a hybrid position requiring four days in office per week.
Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110.
Required Availability:
Monday-Friday, 8:30am-5:00pm (flexible).
Total Compensation:
Competitive hourly rate
Paid time off starting at 4 weeks per year, plus 12 paid federal holidays per year.
Medical, dental, and vision benefits.
401k match up to 5%.
Various options for tuition assistance, paid parental and adoption leave, stock purchase, wellness and employee discounts.
Receive 40 hours per year of volunteer time with an organization of your choosing (get paid to give back!).
And more.
Skills Required
- 4+ years of progressive administrative support experience, preferably supporting executives
- Associate's degree, or equivalent work experience
M&T Bank Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about M&T Bank and has not been reviewed or approved by M&T Bank.
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Retirement Support — Retirement benefits are positioned as a strong pillar, including a 401(k) match and the possibility of an additional employer contribution, plus access to an employee stock purchase plan.
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Leave & Time Off Breadth — Time-off offerings are framed as competitive, with a flexible PTO approach and paid volunteer time called out as a meaningful add-on to standard leave.
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Wellbeing & Lifestyle Benefits — Wellbeing support appears comparatively robust, highlighted by mental-health therapy/coaching sessions and broader wellness programming alongside community-oriented perks.
M&T Bank Insights
What We Do
M&T Bank is a multi-state community-focused bank serving New York, Maryland, New Jersey, Pennsylvania, Delaware, Connecticut, Virginia, West Virginia and Washington, D.C. Founded in 1856, the company provides banking, investment, insurance and mortgage financial services to more than 3.6 million consumer, business and government clients.
