Administrative Assistant

Administrative Assistant 

Position Summary

The Administrative Assistant provides day-to-day administrative support to the Waltham office and assists managers and team members with scheduling, coordination, and general office operations. This junior-level role is ideal for someone interested in gaining experience within a technology-driven, fast-paced, and collaborative environment.

Role & Responsibilities:

• Provide general administrative support to the Waltham office and cross-functional teams.
• Assist with scheduling meetings, managing calendars and coordinating virtual, hybrid and in-person meetings.
• Support task tracking and follow-up on action items using internal tools and systems.
• Assist with coordination between departments such as Marketing, Engineering, Sales, and Operations.
• Help prepare, organize, and distribute documents and presentations, including confidential materials, under guidance.
• Assist with coordinating domestic and international travel arrangements using the company travel platforms.
• Organize administrative, financial, and project-related materials for meetings and company events.
• Prepare and submit expense reports and timesheets using internal expense management systems.
• Support in-office and virtual meetings by setting up conference rooms, video conferencing tools, and meeting materials.
• Provide backup assistance for office operations, facilities, and basic IT-related coordination.
• Serve as a backup contact for travel coordination when needed.
• Assist with special projects, process improvements, and administrative tasks as assigned.

Skills and Experience Required 

• 2-5 years of experience in an administrative, office support, or corporate environment preferred.
• Internship or entry-level experience in a technology, startup, or fast-paced business environment is a plus.
• Professional, dependable, and eager to learn.
• Strong organizational and time-management skills with attention to detail.
• Clear and effective written and verbal communication skills.
• Comfortable using collaboration and productivity tools (e.g., Microsoft Office, calendar systems, video conferencing platforms).
• Ability to adapt quickly in a technology-driven and evolving environment.
• Comfortable working with cross-functional and multicultural teams.
• Motivated to grow professionally within a global technology organization.

Education

• Bachelor’s degree preferred.

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