Senior Administrative Assistant (9851)

Responsibilities

• Ownership of the day-to-day office administration.
• Primary point of contact between the Executives and internal/external clients.
• Coordinate and plan for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications, etc
• Actively maintain calendars and daily schedules, fielding and prioritizing requests.
• Organize and manage travel arrangements, itineraries and agendas.
• Process expense reporting.
• Coordinate with team leads to ensure smooth in-team communication.
• Research, prioritize, and follow up on incoming issues and concerns
• Prioritize conflicting needs while handling matters expeditiously.
• Follow through on projects to successful completion.
• Plan and execute team events.
• Perform general office duties such as ordering supplies and maintaining records management database systems.
• Provide assistance to the team in managing all Administrative functions.
• Additional duties as assigned

Qualifications/Skills:

• Minimum 3+ years of experience in an Administrative Assistant role.
• Excellent organizational and time management skills.
• Flexibility and problem-solving skills that reflect ability to perform and prioritize multiple tasks and work well under pressure
• Excellent oral and written communication skills.
• Proficient with MS applications including, but not limited to, Word, Excel, PowerPoint, and Outlook (email and calendaring)
• Flawless execution of administrative activities, with high attention to detail, organization, and process
• Strong teamwork and relationship management skills; works effectively as a liaison between the executive and all personalities
• Ability to be flexible and resourceful in response to changing priorities and needs
• Maintains confidentiality of sensitive information
• Exceptional interpersonal skills
• Friendly and professional demeanor