Senior Admin Assistant

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

Job Summary:

The purpose of the Senior Admin Assistant is to provide analytical and specialised administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative tasks. Scheduling/coordinating meetings, diaries, and travel arrangements. Work is generally of a critical or confidential nature. Assignments may be found in several functional areas to add value to our Customers and the Company at the Plant.

Job related competencies:

• Manage stakeholders' calendars to ensure meetings are in place.
• Coordinate and assist in travel arrangements. Include making flight, hotel, visa, local car arrangements, set up meetings, internet check-in before flight departure. Prepare travel folders.
• Assist to process T&E claim via Concur.
• Maintain and update of Management and department Movement Chart for better visibility.
• Monitor and Track department yearly compulsory trainings to ensure 100% completion before due corporate due date i.e... Annual Ethics Training, Security Awareness Training and Safety Training etc.
• Carry out ad-hoc assignments as required i.e., sit in department meeting, generate reports, minutes writing, working with excel and preparing slides.
• Logistics support for visitors in town.
• Logistics support for quarterly All Employee Meeting.
• Administrative support for Management Meeting and Department Meeting.
• Ensure Department Organisation Chart is updating real-time in SharePoint.
• Assist department on logistics for workshop held in-house or offsite. I.e. Lunch arrangement.
• Assist department in handling of courier document, mails distribution and parcels/parts shipment.
• Assist department in office supplies management i.e., stationery, IT supplies.
• Assist Manager/department for shopping cart buy on behalf purchase and confirmation (if there is any).
• Contribute ideas and collaborate with different teams in at least 1 quarterly team meeting and other projects.
• Transcription - Business Transcription of recorded meetings, events, conference etc.
• Enjoys problem solving.
• Able to prioritize effectively.
• Strong project management skills.
• Comfortable using IT database systems.
• Reception coverage when receptionist is out of the office.

Educational Qualifications / Work Experience:

• Candidates must possess bachelor's or master's degree.
• Minimum 5 years of executive assistant or secretarial experience is required.

Benefits:

• The ability to collaborate with, learn from colleagues in a complex, global organisation.
• We provide a working environment with a creative company, paired with a great compensation package, great benefits, and a supportive atmosphere where you can sharpen with new challenges and development opportunities.
• Corporate Social Responsibility opportunities,
• Support from our 24/7 employee assistance program.
• We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

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