Processes invoices and accounts payable transactions for four companies, ensuring accurate coding, approvals, voucher documentation, discounts, and payments. Performs reconciliations for fixed assets, prepaids, and AP ACH clearing; manages escheatment duties; investigates invoice discrepancies; and reports suspicious activity in compliance with BSA/AML, OFAC, GLBA, and related regulations.
Summary Generated by Built In
Job Summary & ResponsibilitiesLove a well-balanced ledger? Gateway First Bank is looking for a Senior Accounts Payable Specialist in Jenks, OK who gets a little thrill when the numbers tie out to the penny. You’ll keep the money moving for all four of our companies, process invoices, build allocations in Excel, and match every dollar to the right general ledger account and cost center. You’ll also handle reconciliations for fixed assets, prepaids, and AP ACH clearing, plus take charge of escheatment (yes, that’s a real word, and you’ll get to be the office expert on it). If you have 5+ years of AP experience, a “get it done” attitude, and a knack for keeping the details in order, we’d love to meet you!
Senior Accounts Payable Specialist JOB SUMMARY:
The Senior Accounts Payable Specialist is responsible for posting transactions, processing invoices, verifying financial data for use in maintaining accounts payable records for all four companies.
Senior Accounts Payable Specialist ESSENTIAL FUNCTIONS (RESPONSIBILITIES):
* Resolves invoice items, prices, or receiving signatures; obtains proper information and/or data regarding invoice payments.
* Gathers and processes invoices to be completed for payment.
* Reviews invoices and requisitions for satisfactory payment approval, checking vendor files for any previous payments; assigns voucher numbers.
* Verifies all coding is accurate.
* Calculates all extensions and totals on invoices, calculating and taking discounts when applicable.
* Maintains copies of vouchers, invoices, or correspondence necessary for files.
* Ensures vouchers listing invoice number, date, vendor address, and Federal ID number, item description, amounts, and coding are accurate per accounting policies and procedures.
* Performs all Escheatment duties to include research, letters mailed by state deadlines etc.
* Performs reconciliations on Fixed Assets, Prepaids, AP ACH Clearing for all four companies.
* Exercises awareness with regard to possible suspicious activity, money laundering or fraudulent behavior and reports any such incidents to the BSA department. Performs all job functions in compliance with all company policies and federal, state, and local laws and regulations as applicable to the position, including, but not limited to BSA/AML, OFAC and GLBA/privacy rules.
* Performs related responsibilities as required or assigned.
Senior Accounts Payable Specialist REQUIRED QUALIFICATIONS:
Knowledge/Skills/Abilities
* Advanced knowledge of Accounts Payable policies, procedures, and practices.
* Excellent communication skills.
* Proficient in MS Office applications.
* Ability to multitask.
* Ability to prioritize.
* Exemplifies the Gateway Values: Stay Growth Oriented, Make a Difference, "Get it Done" Attitude, Be a Team Player, Do the Right Thing.
Equivalent Education/Experience
* High School Diploma or equivalent.
* 5 years of Accounts Payable experience
Senior Accounts Payable Specialist SPECIAL JOB DIMENSIONS:
Some travel maybe required. (Up to 20%).
NOTE: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.
