Position Number: JR-014609
Role type: Full Time; Fixed term until April 2027
Location: Parkville
Faculty: Faculty of Medicine, Dentistry and Health Sciences
School: Melbourne School of Health Sciences
Salary: UoM 7 - $111,275 - $120,453 plus 17% super
Lead academic programs across five health sciences departments / influence School-wide teaching and research outcomes / collaborate closely with expert academics
Join us to lead academic program administration, shaping seamless experiences for staff and students across MSHS.
Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
In this senior coordinator role, you will lead academic program administration across five health sciences departments. You will shape equitable, efficient processes for academics and students, driving continuous improvement and service excellence.
What you will deliver:
Coordinate coursework and graduate research program administration across the student lifecycle, ensuring policy compliance and consistency.
Lead, coach and develop Academic Programs Team members, fostering collaboration, transparency and a supportive, high-performance culture.
Provide authoritative advice to academics and students on policies, curriculum changes and complex enrolment or assessment matters.
Plan and oversee key academic program activities, committee support and reporting to meet School and University timelines.
Drive client-focused service standards, process reviews and continuous improvement initiatives across academic program administration.
You may be a great fit if you:
Hold a relevant degree and extensive experience in complex student or course administration environments.
Bring proven leadership experience coaching professional staff and building high-performing, client-focused service teams.
Demonstrate strong organisational and problem-solving skills, managing multiple deadlines and time-critical academic processes.
Communicate clearly and confidently with academics and stakeholders, producing accurate documentation, reports and committee papers.
Offer experience in higher education, government or large organisations, including frontline enquiry and advisory services.
Enjoy investigating complex issues, gathering information and making sound judgements within policy and governance frameworks.
For further information, please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
Build future financial security with 17% superannuation
Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
Health and well-being services including a leading Employee Assistance Program
For more information check out our benefits page!
Your new team
You will join the Melbourne School of Health Sciences, home to leading disciplines in health education and practice. Our School sits within the Faculty of Medicine, Dentistry and Health Sciences, renowned for impactful research and teaching. You will collaborate with committed academic and professional staff who value compassion, integrity, respect, accountability and teamwork. We offer a supportive, forward-looking environment where your expertise in academic administration can shape outstanding health education.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.
We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
Indigenous applicants are encouraged to connect with Korin Korin, our Indigenous Employment and Development team, via [email protected]
Application essentials:
Visit "apply with us" to learn more about the process, including tips and FAQs.
You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
Please upload a separate document addressing the Selection Criteria outlined in the Position Description.
Want to know more?
For questions related to our recruitment process email Corey Menadue at [email protected]
For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').
Apply today, and join a community that’s shaping the future.
Applications close: Sunday 26 July at 11:55 PM; Melbourne time zone.
Position Description:
PD_JR-014609 Senior Academic Programs Coordinator docx.docx
PD_JR-014609 Senior Academic Programs Coordinator docx.pdf
Skills Required
- Relevant degree
- Extensive experience in complex student or course administration environments
- Proven leadership experience coaching professional staff and building high-performing, client-focused teams
- Strong organisational and problem-solving skills, managing multiple deadlines and time-critical academic processes
- Clear and confident communication with academics and stakeholders; ability to produce accurate documentation, reports and committee papers
- Experience in higher education, government or large organisations, including frontline enquiry and advisory services
- Ability to investigate complex issues, gather information and make sound judgements within policy and governance frameworks
- Current valid work rights for Australia
- Working With Children Check (will be required and reimbursed if successful)
What We Do
The University of Melbourne is a leading public research university that makes distinctive contributions to society in research, learning, teaching, and engagement.
