Position Title: Office Assistant
Location: Veritas Preparatory Academy, 3102 N 56th St #100, Phoenix, AZ 85018
Reports To: Headmaster
FLSA Status: Hourly, Non-Exempt
Compensation Type: Hourly
About Great Hearts Academies
Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.
Additional information can be found at http://www.greatheartsamerica.org/.
What does Great Hearts have to offer?
We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:
- Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.
- Retirement Planning: A competitive 401(k) with employer match.
- Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.
Position Summary: The Office Assistant role is an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. This role will support the daily administrative operations at the campus.
Duties and Responsibilities:
- Answer and manage incoming calls
- Receive and interact professionally with parents, students and visitors
- Prepare and edit correspondence, communications, presentations, and other documents
- Print and distribute class schedules
- Assist with annual enrollment process to include correspondence and maintenance of the student enrollment database
- File and retrieve documents and reference materials
- Record, transcribe, and distribute incoming communications
- Receive and process records requests in a timely manner
- Collect fees and issue receipts to parents for extra-curricular activities
- Assist faculty with copying and other class preparation
- Other duties as assigned
Required/Preferred Education: Associate degree preferred
Required/Preferred Experience: 2-4 years office or school-related administrative position.
Required/Preferred Skills:
- Proficient with Microsoft Office products.
- Respond to common inquires or complaints from parents.
- Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large.
- Strong Customer Service skills
- Must be able to multi-task, have the ability to organize, and be detailed-oriented.
- Must create and maintain a customer-focused atmosphere within the administrative functions.
Physical Functions: Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.
Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.
Travel required: May need to travel locally for training and professional development opportunities.
This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.
Great Hearts Academies is an Equal Opportunity Employer.
Skills Required
- Associate degree
- 2-4 years of office or school-related administrative experience
- Proficiency with Microsoft Office products
- Ability to respond to common parent inquiries or complaints
- Effective professional communication with students, parents, coworkers, and the public
- Strong customer service skills
- Ability to multitask, organize work, and maintain attention to detail
- Successful criminal history background check and fingerprint clearance
What We Do
Great Hearts Academies is a nonprofit network of tuition-free public charter schools and private Christian schools offering classical liberal arts education across Arizona, Louisiana, and Texas with online offerings. Its mission is to cultivate students’ minds and hearts through the pursuit of Truth, Goodness, and Beauty, preparing them for higher education, professional careers, human flourishing, and academic excellence while fostering rigorous study and moral formation.
