SCHOLARSHIP & FINANCIAL AID COORDINATOR

Job Classification: Scholarship & Financial Aid Coordinator 
Band/Grade:13 
Department/Division: Financial Aid 
Reports To: Director of Financial Aid 

Brief Description of the Job 
Coordinates the administration of all institutional, foundation, departmental, employee, external, and special scholarship programs from application through awarding, disbursement, reconciliation, and reporting. Serves as the primary liaison for scholarship administration with the Brazosport College Foundation and other campus departments. Supports the administration of federal, state, and institutional financial aid programs by processing student eligibility, awarding aid, ensuring compliance with federal, state, and institutional regulations, maintaining accurate records, preparing reports, and assisting with outreach and financial aid initiatives. 

ESSENTIAL DUTIES 
1. Administers Institutional Scholarship Programs.

Coordinates the administration of all institutional scholarship programs, including donor­funded Foundation scholarships, institutional scholarships, departmental scholarships, employee scholarships, graduating senior scholarships, external pass-through scholarships, and other special scholarship programs. Manages scholarship application cycles, eligibility review, selection processes, awarding, disbursement, reconciliation, reporting, and compliance with donor, institutional, and regulatory requirements. 

2. Coordinates Scholarship Operations and Foundation Relations.

Serves as the primary coordinator for scholarship administration by managing scholarship application systems, establishing new scholarship funds and award structures within the student information system, maintaining scholarship records, preparing reports, reconciling scholarship accounts, responding to information requests, and working closely with Brazos port College Foundation staff regarding scholarship setup, donor requirements, reporting, and annual scholarship administration. 

3. Administers Financial Aid Programs.

Processes student financial aid records including FAFSA review, verification, eligibility determination, professional judgment documentation, awarding, and maintenance of federal, state, and institutional financial aid programs including grants, work-study, waivers, exemptions, and other financial assistance in accordance with applicable regulations and College policies. 

4. Student Advising, Communication, and Outreach.

Provides guidance to students, parents, faculty, staff, and community partners regarding scholarship opportunities, financial aid programs, eligibility requirements, application procedures, deadlines, and available resources. Assists with orientations, workshops, recruitment events, scholarship promotion, and other outreach activities supporting student access and success. 

5. Reporting, Compliance, and Operational Support.

Maintains accurate scholarship and financial aid records; prepares reports and reconciliations; assists with audits, compliance reviews, and data analysis; supports continuous improvement of scholarship and financial aid processes; and provides operational support for other Financial Aid Office functions as assigned. 
6. Performs other duties of a similar nature or level as assigned.

Required:  

EDUCATION AND EXPERIENCE 
Education 
Bachelor's degree from an accredited college or university required. 
Experience

Three (3) years of progressively responsible experience in financial aid, scholarship administration, student services, or a closely related field. Experience administering scholarship programs and working with student information systems preferred. 
CERTIFICATES, LICENSES, SPECIALIZED SKILLS, AND KNOWLEDGE 

•    Comprehensive knowledge of federal and state financial aid regulations and institutional scholarship administration.
•    Knowledge of scholarship selection, awarding, reconciliation, and reporting processes.
•    Ability to interpret and apply laws, regulations, policies, donor agreements, and institutional procedures.
•    Strong analytical, organizational, and problem-solving skills.
•    Ability to maintain confidential student information with a high degree of accuracy.
•    Ability to reconcile financial records and prepare operational reports.
•    Effective verbal and written communication skills.
•    Ability to establish and maintain productive working relationships with students, faculty, staff, Foundation personnel, and external partners.
•    Ability to prioritize multiple assignments while meeting deadlines in a fast-paced environment.
•    Proficiency in Microsoft Office applications and student information/financial aid management systems.