Role Overview
We are now inviting applications for a Scheduling Administrator to join our busy Scheduling department based in our Mallow office.
In this role, you will be at the heart of our operations, working within a team responsible for scheduling and coordinating various jobs to ensure the smooth delivery of all renewable energy projects. Working closely with our clients, subcontractors and other stakeholders, this administrator will play a key role in managing timelines, allocating resources, and keeping projects on track.
This position is ideal for someone with strong organisational skills, excellent communication, and the ability to thrive in a fast-paced environment where precision and problem-solving are essential.
If you are looking to be part of a growing company making an impact in the energy sector, we’d love to hear from you.
About Ashgrove Renewables:
Ashgrove Renewables is one of Ireland’s longest-established renewable energy specialists, delivering a range of sustainable energy-efficient solutions to homeowners and businesses nationwide for over 25 years. A trusted SEAI-registered contractor and One Stop Shop partner, Ashgrove supports a diverse client base, providing both single-measure installations, and end-to-end energy upgrade solutions. We also support a wide range of grant schemes, including CEG, One Stop Shop and the Vacant & Derelict Housing schemes.
Primary contact for homeowners during installations
Scheduling installs with subcontractors & homeowners by phone & email
Liaising with various parties to resolve issues that may arise in a timely and professional manner
Coordinating with the other members of the scheduling team
Proactive approach to problem-solving
Reporting on role KPI's to the department head
Invoicing homeowners for completed works
Issuing and completing Purchase Orders for subcontractors
Ensure all information is shared & CRM software system is updated
Requirements
- Minimum of 2 years of experience in an administrative role
- Exceptional organisational skills with strong attention to detail.
- Confident communicator, both over the phone and in writing.
- Ability to prioritise multiple tasks and manage workload effectively.
- Previous administrative experience in a technical role is advantageous but not essential.
- Fluent English (Verbal and written).
Benefits
Competitive salary commensurate with experience
Company Pension
Flexible working hours
Performance-related bonus
Bike to Work scheme
Onsite parking
Employee Discounts
Company Paid Leave
Further educational support, training and development opportunities
Sports and Social events and activities
Skills Required
- Minimum 2 years of experience in an administrative role
- Exceptional organisational skills and strong attention to detail
- Confident verbal and written communication skills
- Ability to prioritise multiple tasks and manage workload effectively
- Fluent English, verbal and written
- Previous administrative experience in a technical role
What We Do
Ashgrove Renewables provides renewable-energy solutions and home energy upgrades across Ireland. The company designs and installs heat pumps, solar panels, insulation, windows, and doors for domestic and commercial projects, supports new-build energy systems, and helps customers access grants. It also serves agriculture, commercial, and construction-sector clients, combining project delivery with advice on improving energy efficiency through its registered one-stop-shop expertise.
