POSITION SUMMARY
The Operations Coordinator functions as the chief process manager and administrative strategist for the
School of Business and Technology. Moving far beyond legacy office management or clerical support, this
position handles complex systems coordination, data repository management, institutional reporting, and
resource oversight. In addition to serving as a high-level project manager who protects the Dean’s executive
time and orchestrates division financial procedures, this role provides secondary support for student
registration and academic advising workflows to ensure comprehensive divisional coverage during peak
enrollment cycles.
TASKS & RESPONSIBILITIES
• Executive Administration & Calendar Governance: Serve as the strategic gatekeeper of the Dean’s
schedule. Analyze, prioritize, and filter incoming communications and administrative requests to optimize
the division’s leadership workflows.
• Fiscal Management & Procurement Engineering: Direct the processing, verification, and reconciliation of
all division expenditures, institutional purchasing, and travel expense frameworks. Compile routine fiscal
analysis reports for the Dean to guide budget utilization.
• Academic Systems Logistics & Reporting: Partner with central units (Registrar, HR, Finance, Provost) to
coordinate course schedules, cross-department tracking, and faculty teaching load logistics. Maintain
accurate internal records for academic compliance and program reviews.
• Secondary Registration & Student Advising Support: Provide auxiliary advising and registration assistance
to students, partnering with the Academic Coordinator to handle course additions, drops, and general
scheduling navigation during high-volume registration periods.
• Standard Operating Procedures (SOPs) & Digitization: Build and maintain centralized digital repositories
for department documentation. Audit operational procedures, eliminate redundant bottlenecks, and
leverage digital tools to automate routine internal communication structures.
• Faculty Operations Support: Coordinate the administrative onboarding of full-time and adjunct faculty,
ensuring immediate access to learning management systems, instructional frameworks, and physical
department infrastructure.
Minimum of 1–2 years of progressive experience in higher education academic operations, project
management, or advanced executive administrative support.
• Advanced technical competency with enterprise planning tools, database reporting systems, and
office productivity software (such as advanced spreadsheet functions).
• Demonstrated ability to analyze logistical workflows, implement process improvements, and
exercise complete professional discretion.
• Strong interpersonal skills with the capability to provide accurate, baseline academic advising and
registration support to students.
KNOWLEDGE, SKILLS, & ABILITIES
• HBCU Context: A commitment to the mission of Historically Black Colleges and Universities.
• Discretion: Ability to handle sensitive and confidential information regarding faculty and
students with the utmost professionalism.
• Organization: Exceptional multi-tasking skills with the ability to prioritize tasks in a fast-paced,
evolving environment.
• Communication: Strong written and verbal communication skills for interacting with diverse
stakeholders.
SUPERVISION
• This position reports to the Dean of the School of Business and Technology
SALARY RANGE
• $50,000 Annually, plus benefits!
POSITION STATUS
• Full-time; in-person
SETTING
Founded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The
University is an independent, liberal arts, church-related, historically black institution located on a 23-
acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist
Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year
degrees in business, education, the humanities, natural sciences, and social sciences are awarded.
Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of
all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is
teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized
attention to students.
Skills Required
- 1-2 years of progressive experience in higher education academic operations, project management, or advanced executive administrative support
- Advanced technical competency with enterprise planning tools, database reporting systems, and office productivity software
- Advanced spreadsheet functions
- Ability to analyze logistical workflows and implement process improvements
- Professional discretion when handling sensitive and confidential information
- Strong interpersonal skills and ability to provide baseline academic advising and registration support
- Strong written and verbal communication skills
- Exceptional multitasking and prioritization skills
- Commitment to the mission of Historically Black Colleges and Universities
What We Do
Huston-Tillotson University is a faith-based historically black college and university (HBCU) in Austin, Texas, offering liberal arts and STEM education. It is committed to educating a diverse community and cultivating innovative leaders dedicated to academic excellence and service.
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