As a key member of the Customer Service Team in UKI. The Sampling Coordinator is one of the first points of contact for customers, responsible for delivering outstanding service and building positive, long-lasting relationships within the UK and Ireland.
You will play a vital role in ensuring product samples are accurately raised and dispatched to customers, showrooms, and internal teams. Your work directly impacts customer experience and brand perception – precision and efficiency are key.
Your interaction reflects the company’s values and commitment to excellence.
We strive to be pro-active and pride ourselves on going beyond our customers’ expectations by managing their orders
through to fulfilment, whilst being a true voice of our customers internally within the business.
- Own the “Customers Experience” together with the team
- Input, manage and monitor product sample requests for the UKI region, in a professional and empathetic manner. These include standard samples, chargeable samples, mock-up installations and end-user samples.
- Sample shipment management – considering the cost effectiveness of various shipping options, liaising directly with customers on the telephone to obtain accurate information regarding lead times to manage their expectations, updating customers with tracking numbers and POD’s.
- Order management – Reviewing product stock levels. Liaising with the customer to advise accurate lead times, delivery dates etc.
- Opportunity Stock - liaise with internal and external parties to find a suitable solution or an alternative product that meets the customer’s requirements. Opportunity stock at Interface is defined as the 1st and 2nd grade products which are downgraded to make them more appealing and free up space in the warehouse. We have special channels to sell “oppstock” and the Sampling Coordinator needs to own this process.
- Sample Cards – Input, manage and distribute sample card requests that display a full product range and include technical specifications.
- Develop strong connections and working relationships with our internal Account Managers to qualify sample requests and effectively plan the best way to present the information to customers, ensuring that all opportunities are maximized.
- Review customer master data on a regular basis and revise as necessary to ensure that the most up to date and accurate information is available to the business for production, warehouse and dispatch purposes
- Maintain up-to-date customer records of sample requests, including CRM and JDE, to provide accurate information
- Providing a 1st class customer experience to our customers via the phone, email, chat, or in person, focusing on customer satisfaction
- Be the VOC (voice of the customer)
- Pro-actively managing all sample order requests as per the set SLA’s, to meet or exceed service quality, response time, and customer satisfaction targets
- Understand our customers and products to be able to expertly talk about how Interface can help them
- Look for opportunities to educate customers about other products they may not be aware of, with a view to cross-selling where possible.
- Processing all requests as per the specified standards, whilst looking for ways to improve how we work – identification of continuous improvement ideas.
- Ordering and managing samples through to dispatch, following up where required
- Accurately use all systems such as JD Edwards, Salesforce and Microsoft Office applications
Role will report to the Customer Service Manager, UKIMEA
Knowledge and Skills
Experience of working in a high performing team
Minimum of 2 years’ experience in Customer Care, Customer Service, Order Processing or similar role.
Essential
Experience of working in a customer service, business administration environment
Excellent communicator both verbally and written
Ability to handle multiple tasks at the same time
Experience of working on an ERP system
Experience of working in a team environment
Able to work well under pressure
Be tenacious and take ownership from beginning to completion
Top Skills
What We Do
Interface is a world-leading modular flooring company with a fully integrated collection of carpet tiles and resilient flooring. Our modular system helps customers create interior spaces while positively impacting the people who use them and our planet. We’re here to realize a more beautiful world, with people and environment in harmony. Our mission, Climate Take Back™, invites industry to join us as we commit to running our business in a way that is restorative to the planet and creates a climate fit for life. We're always looking for passionate, committed individuals to help us get there. Problem solvers. Creative thinkers. True individuals, who don’t follow convention but challenge it. At Interface, that’s a responsibility we all share. From our research labs to our production floor, we’re always looking to design a better way. To inspire others, and to embrace a better tomorrow. If you’re ready to make a real difference, then join us. Help us lead industry to love the world
