The Role
Supports a global sales and business development team through CRM management, order and quotation coordination, customer communications, sales reporting, contract administration, and cross-functional commercial processes. Maintains accurate customer and opportunity records, tracks documentation and deliverables, coordinates onboarding and international sales activities, prepares reports and meeting materials, and improves sales administration procedures.
Summary Generated by Built In
Vacancy: Sales & Business Development
Title: Sales Administrator
Sea Machines is a fast-growing startup specializing in autonomous technology for unmanned vessels. Our tech provides ships and workboats the intelligence to operate autonomously and remotely, and which increases safety for marine crews, and radically improves operator productivity.
www.sea-machines.com
Job Summary
We are seeking a Boston-based Sales Administrator to boost capacity and performance of the global sales team through order coordination, CRM management and customer communications, and coordination of commercial processes. Key Responsibilities1. Sales Administration & Coordination
Required Skills and Qualifications QualificationsRequired
Title: Sales Administrator
Sea Machines is a fast-growing startup specializing in autonomous technology for unmanned vessels. Our tech provides ships and workboats the intelligence to operate autonomously and remotely, and which increases safety for marine crews, and radically improves operator productivity.
www.sea-machines.com
Job Summary
We are seeking a Boston-based Sales Administrator to boost capacity and performance of the global sales team through order coordination, CRM management and customer communications, and coordination of commercial processes. Key Responsibilities1. Sales Administration & Coordination
- Provide daily administrative support to the global Sales and Business Development team.
- Maintain database of customer application records and orders
- Coordinate internal approvals for quotations, pricing, and commercial documentation.
- Track outstanding quotations, customer inquiries, and administrative deliverables.
- Assist with scheduling customer meetings, demonstrations, and sales-related activities.
- Coordinate with Finance, Operations, Engineering, and Customer Success to facilitate sales activities.
- Monitor CRM data quality and identify missing or outdated information.
- Maintain accurate and current customer, opportunity, and sales activity records
- Support sales personnel in maintaining opportunity stages, expected close dates, quotations, and customer information.
- Prepare routine sales reports, pipeline summaries, and activity reports for management.
- Maintain organized records of customer communications, proposals, and commercial agreements.
- Maintain organized records of executed agreements, quotations, and customer purchase orders.
- Coordinate administrative requirements associated with customer onboarding and vendor registration.
- Support the transition of contracts to Finance, Operations, and Program Management.
- Track commercial documentation requirements and outstanding customer deliverables.
- Assist with documentation required for international transactions and government processes.
- Maintain current contact information and records for customers and partners
- Support the preparation of customer presentations, meeting materials, and follow-up documentation.
- Assist with coordinating international sales activities across different time zones.
- Support customer onboarding and commercial handoff processes.
- Identify opportunities to improve administrative efficiency and standardize sales processes.
- Maintain organized sales documentation, shared folders, and commercial records.
- Support the development and implementation of sales administration procedures.
- Assist with tracking sales performance metrics and administrative KPIs.
- Support preparation of materials for management reviews, business planning, and sales meetings.
Required Skills and Qualifications QualificationsRequired
- US Citizen with 2–4 years of experience in sales administration, sales coordination, commercial operations, or a related role.
- Strong organizational skills and attention to detail.
- Proficiency with Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
- Experience working with CRM systems.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Demonstrated ability to work independently and coordinate across departments.
- Strong document management and administrative skills.
- Experience supporting international sales operations.
- Familiarity with government contracting, defense procurement, or industrial technology sales.
- Experience preparing commercial quotations, proposals, and purchase order documentation.
- Experience with CRM systems and sales reporting tools.
- Familiarity with marine industry, robotics, autonomy, or other technical industries.
- Experience supporting geographically distributed teams.
Skills Required
- US citizenship
- 2-4 years of experience in sales administration, sales coordination, commercial operations, or a related role
- Strong organizational skills and attention to detail
- Proficiency with Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook
- Experience working with CRM systems
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines
- Ability to work independently and coordinate across departments
- Strong document management and administrative skills
- Experience supporting international sales operations
- Familiarity with government contracting, defense procurement, or industrial technology sales
- Experience preparing commercial quotations, proposals, and purchase order documentation
- Experience with CRM systems and sales reporting tools
- Familiarity with marine industry, robotics, autonomy, or other technical industries
- Experience supporting geographically distributed teams
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The Company
What We Do
Sea Machines creates autonomous technology for the marine and maritime industry.
