As one of the largest independent insurance agencies in Texas, we are proud to be recognized for our exceptional, values-driven culture and consistently named among the best places to work. Our reputation reflects our commitment to outstanding client service, meaningful philanthropic efforts, employee well-being, strong financial stewardship, and a promising future.
Position Summary
As an administrative support professional reporting primarily to the Vice President of Sales, this role provides administrative and operational support to the Sales organization. The position is responsible for managing schedules, coordinating meetings and travel, preparing reports and sales materials, and ensuring seamless day-to-day operations.
Essential Duties and Responsibilities
- Provide assistance in daily tasks.
- Manage the VP of Sales active calendar by effectively scheduling with prioritization, meetings, travel, and appointments in order to maximize efficiency.
- Prepare correspondence, reports, agendas, forms as requested in a professional manner.
- Track and manage expense reports via CONCUR and adhere to the agency’s submittal timeframe.
- Handle communications on behalf of the VP both written, via phone or in person in a professional/helpful manner.
- Minimum 2 years experience in administrative support. Supporting a VP is a plus.
- Associate’s degree college degree preferred or equivalent work experience.
- Must be able to work independently after direction is give and have the ability to build interoffice relationships.
- Must effectively speak, read, write, and comprehend English.
- Exercise judgment of proper verbal and written communication skills for a professional environment.
- Competitive compensation package.
- Structured professional development and career growth opportunities.
- Generous paid time off and recognized holidays.
- Comprehensive benefits package, including company 401(k) match.
- Gym membership reimbursement.
- This role will be onsite 100%.
All applicants must be authorized to work in and currently reside in the United States.
No agencies or third-party inquiries.
Skills Required
- Minimum 2 years experience in administrative support
- Experience supporting a VP or senior leader
- Associate's degree preferred or equivalent work experience
- Ability to work independently after direction and build interoffice relationships
- Proficient English: speak, read, write, and comprehend
- Exercise professional judgment in verbal and written communications
- Track and manage expense reports using Concur
- Manage executive calendar, schedule meetings and travel
- Prepare professional correspondence, reports, agendas, and forms as requested
- Authorized to work in and currently reside in the United States
- Onsite 100% (must be able to work on-site)
Hotchkiss Insurance Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Hotchkiss Insurance and has not been reviewed or approved by Hotchkiss Insurance.
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Fair & Transparent Compensation — Pay is considered competitive across core roles, with explicit mentions of “competitive pay” and market‑matching compensation. Job materials highlight a competitive compensation package.
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Healthcare Strength — Health coverage spans dental, vision, disability, life insurance, and HSAs, with wellness and gym reimbursements adding breadth. Materials describe a comprehensive benefits package.
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Retirement Support — A 401(k) plan with company match is consistently highlighted. This component is positioned as part of a broader, attractive total rewards offering.
Hotchkiss Insurance Insights
What We Do
At Hotchkiss Insurance, we know by safeguarding one's most valuable assets, people and businesses are better able to grow and prosper. We work with you to understand your unique business and deliver tailored insurance solutions and risk management to protect you from life’s uncertainties. With an advisory approach and an ability to reduce complexity, we demonstrate an abiding care for all of those who entrust themselves to us. Whether you know you need business insurance, risk management, employee benefits consulting, personal insurance, surety, or you just want to start the conversation, we've got you covered. Hotchkiss is Texas-based, with main offices in Dallas, Fort Worth, Houston and San Antonio. For more than 40 years, we've protected businesses of all sizes and industries. (Including construction, education, restaurants, landscapers, nursery growers, manufacturing, religious institutions, commercial construction, technology, home builders, energy, more) Endorsed by: Texas Nursery and Landscape Association, Texas Irrigation Association Member of: Builder Agent Network, exclusively endorsed by Texas Association of Builders Founders of: Texas Green Industry Safety Group, Texas Home Builders Safety Group
