The Role
Maintains Fabick CAT’s health and safety records, OSHA and MSHA compliance documentation, safety management systems, training records, SDS databases, medical surveillance records, and incident reports. Coordinates audits, inspections, corrective actions, workers’ compensation documentation, contractor prequalification, PPE ordering, invoices, and safety communications. Analyzes safety trends, prepares leadership reports, supports onboarding and safety teams, and provides administrative support to safety leadership. Travel between locations may comprise 10–15%.
Summary Generated by Built In
Job Summary & Responsibilities Preferred Qualifications
Company Overview:
Fabick Cat is the authorized dealer of Caterpillar equipment, prime and stand-by power systems, parts and service, compact construction, and rental equipment for major portions of Illinois, Missouri, the entire state of Wisconsin and the Upper Peninsula of Michigan. We have been in business for over 100 years and are headquartered in Fenton, Missouri. For more information visit www.fabickcat.com
Why Work For Us!
Fabick Cat is the authorized dealer of Caterpillar equipment, prime and stand-by power systems, parts and service, compact construction, and rental equipment for major portions of Illinois, Missouri, the entire state of Wisconsin and the Upper Peninsula of Michigan. We have been in business for over 100 years and are headquartered in Fenton, Missouri. For more information visit www.fabickcat.com
Why Work For Us!
At Fabick Cat, you are beyond just an employee, you are a part of the Fabick family. A family that has worked so diligently to cement a legacy that was built over 100 years ago through a collective vision "To Ever Serve Our Customers Better". This legacy could not have been possible without first employing then developing the best and brightest talent the market has to offer. We believe it to be of the upmost importance to invest in our workforce by supporting and empowering employees to develop the necessary skills to become successful in their own career.... to become a legacy. Are you ready to join our family legacy to continue our existence as 'the greatest service organization of its kind' over the next 100 years? The Fabick family appreciates and values the ongoing commitment of its employees and is pleased to provide a highly competitive total compensation and benefits package.
Job Summary:
The Safety Administrator provides the administrative and data backbone of Fabick CAT's Health and Safety program across all Fabick CAT locations. Reporting to the Safety Director, this role maintains the systems of record, safety documentation, training coordination, and performance reporting that keep the program accurate, compliant, and audit-ready. The position supports Fabick CAT's STRIDE values and our Commitment to Safe Service by ensuring safety data, records, and communications are timely, reliable, and actionable for leaders at every location.
Responsibilities:
Recordkeeping & Compliance Documentation
Recordkeeping & Compliance Documentation
- Maintain OSHA 300/300A/301 injury-and-illness logs for all applicable establishments; ensure accurate entry and the required annual 300A posting and electronic reporting.
- Maintain all required MSHA records and required reporting.
- Administer the Safety Management System (SMS) and safety software platforms -- data entry, record maintenance, user support, and report generation.
- Monitor the 3E online database to verify Safety Data Sheets (SDS) and chemical inventory records are current and accessible at each location.
- Track medical surveillance records (e.g., hearing conservation audiograms, respirator medical evaluations and fit tests) and maintain them in accordance with confidentiality and retention requirements.
- Maintain document control for safety policies, procedures, and permits, including revision history, distribution, and retention.
- Training Coordination & Records
- Work with the training team to schedule, track, and document required safety training across the region; maintain the training matrix and flag expirations for refreshers.
- Support new-employee onboarding by coordinating safety orientation materials.
- Create micro-training segments that support the safety mission based on incidents, near misses, and the STRIDE into Safety program.
- Incident & Workers' Compensation Administration
- Assist Safety Managers in ensuring incidents are entered into the SMS accurately and completely to support timely First Report of Injury (FROI) filing.
- Track corrective and preventive actions to closure and escalate overdue items.
- Assist in managing workers' compensation claim documentation in collaboration with the Compliance and Workers Comp-Leaves Manager.
- Audits, Inspections & Corrective Action Tracking
- Schedule recurring inspections and audits; document findings and assist with tracking corrective actions to closure.
- Compile and organize records to support federal, state, and local inspections.
- Data, Systems & Reporting
- Assist the Compliance and Workers Comp-Leaves Manager in maintaining contractor prequalification submissions (Avetta, ISNetworld) to meet customer requirements.
- Analyze safety data to identify trends and prepare clear, visual reports for regional and corporate leadership.
- Prepare materials for safety team meetings and management reviews.
- Program & Administrative Support
- Assist with coordination of PPE and safety-supply ordering and tracking.
- Process safety department purchase orders and invoices, and track expenses against budget.
- Post and distribute required regulatory and safety communications.
- Support local Safety Action Teams and Corporate Continuous Improvement (CI) Teams.
- Provide general administrative support to the Safety Director, Regional Safety Managers, and Athletic Trainers.
- Other Responsibilities
- Maintain a high degree of confidentiality in handling sensitive information.
- Perform other duties as assigned.
Qualifications:
- High school diploma or equivalent required.
- Associate's or Bachelor's degree in Occupational Health & Safety, Business Administration, or related field preferred; equivalent experience considered.
- 2+ years of experience in a safety, HR, or administrative coordination role.
- Experience working in a heavy equipment, construction, or industrial environment preferred.
- Familiarity with OSHA recordkeeping (29 CFR 1904) and general-industry standards; awareness of EPA and DOT requirements a plus.
- Experience with MSHA recordkeeping and reporting (30 CFR Parts 48) preferred; training will be provided.
- Professional certification or progress toward one (e.g., OSHA 30-Hour General Industry) preferred.
- Strong analytical, organizational, and communication skills with high attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with safety management software (Avetta, ISNetworld). Familiarity with video editing software preferred.
- Ability to travel up to 10--15% between Fabick CAT's locations.
Physical Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Employment Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.
Skills Required
- High school diploma or equivalent
- Associate's or Bachelor's degree in Occupational Health & Safety, Business Administration, or a related field, or equivalent experience
- At least 2 years of experience in a safety, HR, or administrative coordination role
- Experience working in a heavy equipment, construction, or industrial environment
- Familiarity with OSHA recordkeeping under 29 CFR 1904 and general-industry standards
- Awareness of EPA and DOT requirements
- Experience with MSHA recordkeeping and reporting under 30 CFR Part 48
- Professional safety certification or progress toward one, such as OSHA 30-Hour General Industry
- Strong analytical, organizational, and communication skills with high attention to detail
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
- Familiarity with safety management software, Avetta, and ISNetworld
- Familiarity with video editing software
- Ability to travel up to 10–15% between company locations
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The Company
What We Do
Fabick Cat is the authorized dealer of Caterpillar equipment, prime and stand-by power systems, parts and service, compact construction, and rental equipment for major portions of Illinois, Missouri, the entire state of Wisconsin, and the Upper Peninsula of Michigan. They supply essential products, from machines that support infrastructure and farmers to emergency power generation, helping to make progress possible.
