ROSA School Operations Manager

Position Summary
The School Operations Manager serves as a key leader responsible for the seamless execution of school-based operations, financial management, and administrative systems. This role partners closely with the school leader and central office teams to ensure the school operates efficiently, remains compliant, and provides a safe, organized, and supportive environment for students and staff.

Essential Duties and Responsibilities

Operations and Administration

• Serve as the primary liaison between school operations and central office
• Manage front desk operations at the school
• Support coordination of school events, field trips, and extracurricular logistics
• Oversee arrival/dismissal systems and daily operational flow
• Performs other duties as required

Data Compliance 

Create and oversee data-sharing systems between the Newcomer Program and students’ home high schools, ensuring timely and accurate reporting of attendance, grades, transcripts, and assessment results per MOUs 

Maintain compliance with all federal, state, and local policies related to English Learner (EL) education, including adherence to Title III reporting, EL identification and exit procedures, EL accommodations, and EL services 

Oversee data collection for federal and state reporting , ensuring timely and accurate submissions for enrollment counts, registration information, attendance, and transcripts through SIS and STS systems 

Financial Management and Budgeting

• Support in development and manage the school budget; monitor and report variances
• Process financial transactions, invoices, purchase orders, and student accounts
• Oversee student activity funds and procurement processes
• Ensure adherence to district/local, state, and federal guidelines
  

Facilities and Vendor Management

• Oversee maintenance, cleanliness, and safety of school facilities
• Coordinate repairs, renovations, and facility usage
• Manage vendor relationships and service contracts
• Track and manage school inventory, equipment, and fixed assets
• Ensure compliance with federal, state, and district/local policies and regulations
• Support safety planning (fire drills, emergency protocols, incident reporting)
• Align financial and operational practices with district requirements
Transportation
• Implement arrival and dismissal procedures that ensure our students enter and leave campus in a safe, orderly fashion;
• Collaborate with transportation vendor(s) to ensure bus routes properly serve students and families;
• Establish and maintain regular and effective communication with transportation vendor(s) to properly serve and communicate necessary information to students and families;
• Partner with transportation vendor(s) to safeguard student transport on regularly maintenance and compliant school bus fleet, such as collecting bi-annual City inspection sheets, routinely inspecting valid inspection stickers, confirming functioning air conditioned and heated buses. etc;
• Performs other related duties as required.

Educational Background

• Associate’s degree required
• Bachelor's degree in Business Administration, Management, Public Administration, Finance, or a related field preferred

Other Knowledge, Skills, and Abilities 

• Bilingual (Strongly Preferred)
• At least five years of proven experience in operations, facilities, and management in an educational setting strongly preferred;
• Experience in school data management
• Familiarity with finance processes and supply chain management;
• Strong organizational and multitasking skills;
• Excellent communication and interpersonal abilities;
• Ability to build relationships with vendors and service providers
• Proficient in relevant software applications (e.g., accounting software, Microsoft Office);
• Understanding of educational policies and regulations is a plus.