Room Tax Manager

Come join the dynamic team at the Reno Sparks Convention and Visitors Authority (RSCVA), where we don’t just market destinations—we create them!

As Northern Nevada’s premier destination marketing organization, we’re on a mission to showcase the incredible beauty, vibrancy, and adventure that Reno, Sparks, and the Tahoe region have to offer. From crafting unforgettable visitor experiences to driving tourism and economic growth, we’re passionate about putting our region on the global map.

Our three facilities include the Reno Sparks Convention Center, the Reno Events Center, and the National Bowling Stadium.

But that’s not all, working with RSCVA means being part of an organization that’s officially recognized as a Certified Amazing Workplace! We’re dedicated to fostering a collaborative, innovative, and fun environment where our team members thrive.

If you’re looking to make a meaningful impact while being part of a supportive and inspiring culture, RSCVA is the place for you. Let’s elevate Reno Tahoe together!

POSITION SUMMARY:

The Room Tax Manager supervises and assists with ensuring the proper and accurate licensing for all lodging facility licensees and communication with room taxpayers to ensure compliance with Board approved Transient Lodging Tax and Surcharge Regulations. The Room Tax Manager is responsible for the timely and accurate filing of all room tax returns and full receipt of room taxes due. This position is responsible for ensuring professional and accurate communications with taxpayers and other interested parties. The Room Tax Manager ensures proper and timely processing of room tax and the accurate monthly reporting of statistical data to the Director of Finance, CEO, Board of Directors, and others, and oversees the presentation and maintenance of room tax data on the RSCVA website. The Room Tax Manager oversees and assists with room tax audits to ensure compliance with RSCVA regulations.

JOB DUTIES AND RESPONSIBILITIES:

• Oversees and assists with the collection and auditing of the Room Tax revenues in conformity and compliance with generally accepted auditing principles and RSCVA Transient Lodging Tax and Surcharge Regulations.
• Assists in the preparation and reviews of various reports for presentation to clients, management and the Board of Directors including but not limited to a statement of Room Tax revenues, Auditing and Penalties consistent with RSCVA and regulatory guidelines and other reports as requested by the Executive team and other departments.
• Assists in the development of procedures and recommendations for additions and changes to RSCVA “Transient Lodging Tax and Surcharge Regulations”, as it pertains to all licenses, legislation pertaining to room tax audit, collection, and payment. 
• Works in association with Washoe County Code Enforcement Short-Term Rental Department for proper permitting with the County for homeowner rentals.
• Directs the scheduling of the audits of room tax revenue collection.
• Manages and performs audits of room tax revenue collection licensees to ensure compliance with adopted rules, regulations, ordinances, and statutes.
• Preparation of room tax  reports including recommendations regarding unpaid room taxes, penalties, and interest, the adequacy of financial record keeping and accounting control by the room tax licensee, etc.
• Oversees the maintenance and preparation of statistical averages for room tax licensees to identify potential audits.  Applies these developed averages to room tax licensees in assessing the reasonableness of room tax licensee tax returns.
• Review the findings and recommendations of the room tax audit report with the room   tax licensee and others in a tactful and diplomatic manner.
• Assists in the maintenance of a current and thorough working knowledge of all laws and procedures regarding room tax and licenses.  Accurately interprets and applies such laws and procedures and assures compliance by room tax licensees with such procedures and laws.
• Assists the Finance Director in the preparation of the RSCVA’s annual budget.
• Directs the activity and schedule of the Room Tax staff.
• Closely monitors licensee environment and reports on relevant changes to management (openings, closures, changes in licensee status, etc.).
• Prepares ad-hoc reports, research, and analysis related to room tax as directed by the Finance Director.
• Produces economic impact studies for groups, conventions, events, etc. as requested various departments and submitted to the Finance Director  for final approval.
• Is knowledgeable in the RSCVA Safety Program and takes necessary steps to maintain a safe work environment.  Adheres to safe work practices to prevent injuries.
• Consistently demonstrates positive, interpersonal relations with all constituencies; cooperates harmoniously with others in the accomplishment of the RSCVA’s strategic goals and objectives.
• Establishes and maintains effective working relationships with others.
• Adheres to attendance and punctuality requirements per RSCVA policy.  Provides proper notification for absences and tardies. Takes corrective action to prevent recurring absences or tardies.
• Uses time effectively and constructively. Does not abuse supplies, equipment, and service.
• Observes all RSCVA and departmental policies governing conduct while at work (e.g., telephone and computer use, electronic messaging, smoking regulations, parking, breaks and other related policies).
• Perform other duties as assigned or requested.

BENEFITS: The Reno Sparks Convention & Visitors Authority offers a comprehensive benefits package to all full time employees:

• 100% employer paid Medical, Dental, Vision, Group Life, Long term and Short term Disability Insurance for employees.
• 50% employer paid Medical, Dental, Vision and Group Life Insurance for dependents.
• Enrollment in the Public Employees Retirement System of Nevada (100% employer paid contributions).
• Paid vacation and sick time.
• 12 paid holidays and 1 floating holiday.
• 457(b) Deferred Compensation plan.
• Additional voluntary supplemental insurance programs

JOB QUALIFICATIONS:

• Bachelor’s degree in accounting, or similar field.
• Minimum of 5 years of progressively responsible experience as an accountant, tax auditor, internal auditor, or other related experience required; prior hotel operations and accounting preferred.
• Knowledge of the principles and practices of tax auditing; accounting, and financial record keeping; relevant financial laws, ordinances, rules and regulations; knowledge of hotel operations preferred
• Ability to interpret accounting and other financial provisions of laws, governmental regulations, and RSCVA Transient Lodging Tax and Surcharge Regulations.
• Proficient in basic computer skills, accounting software, and software programs including, but not limited to, Microsoft Word, Excel, and Outlook.
• Ability to prioritize multiple projects.
• Ability to communicate and create documentation clearly and effectively in English.
• Ability to communicate with diverse clients with sensitivity and effectiveness.
• Excellent organizational and interpersonal skills required.
• Strong written and oral communication/presentation skills with the ability to effectively communicate with staff, superiors, visitors, clients, vendors, and the public.
• Must be highly motivated and self-directed, detail oriented, meet established deadlines, and professional in performance of duties.
• Must have professional presentation, appearance, and work ethic.
• Possess a valid Nevada Driver’s License.

WORKING CONDITIONS / ESSENTIAL FUNCTIONS:

• May require work at various properties as needed.
• May be exposed to various temperatures inside and outside the building, airborne particles, chemicals, and fumes.
• The noise level in the work environment is usually quiet while in the office, or moderately noisy when outside the office.

PHYSICAL REQUIREMENTS:

• Sit, Stand, walk, squat, bend (at neck and waist, twist, reach above & below shoulder level as needed. Simple grasping as well as repetitive use of hands and fine hand manipulation are needed to accomplish essential functions.
• Occasionally lift and/or move up to 20 pounds.
• Frequently required to talk or hear.
• The employee is occasionally required to climb or balance, stoop, kneel, and crouch.
• Specific vision abilities required include close, distance, color, peripheral vision, depth perception, and the ability to adjust focus.