RfX Specialist | Pune | Full-time
Vanderlande is seeking a proactive Global RfX Specialist to enhance our procurement excellence through robust RfX processes. As part of the global Procurement Centre of Excellence (CoE), you will play a pivotal role in supporting our category managers and demand managers worldwide. Your expertise will streamline RfX operations, strengthen supplier communication, and drive process improvements.
Our global procurement organization enables our projects and business functions by maximizing value and minimizing risks through the smart, cost effective, and sustainable procurement of goods and services. We ensure a resilient and competitive supplier ecosystem, supporting our transition towards best-in-class procurement practices and a more efficient, effective, and future proof organization.
Furthermore, procurement plays an important role in Vanderlande’s transformation from an Engineer to Order (ETO) to a Configure to Order (CTO) business model—enhancing customer value through increased standardization, scalability, and competitiveness.
What you will do
As a Global RfX Specialist, you will support all RfX related activities, ensuring the timely and smooth execution of proposals and quotations. You will coordinate submission timelines, assist in evaluating supplier responses, and collaborate closely with cross functional business functions. You will follow established RfX processes while contributing to the continuous improvement of procurement practices across the organization.
What you bring
Responsibilities
Support category managers and demand managers worldwide in executing RfX processes (including spot buys and light tenders), including drafting RfX documents and assisting with initial proposal and quotation analysis.
Coordinate and communicate submission timelines with suppliers, ensuring alignment with internal stakeholders.
Consolidate supplier responses into clear, structured formats to support evaluations and decision making.
Execute all RfX activities in compliance with procurement policies, legal regulations, and ethical sourcing standards.
Identify opportunities for improving RfX processes and support the implementation of best practices across the Procurement CoE.
What do we ask from you?
To be successful in this role, you should have:
4-7 years of proven progressive experience in procurement processes and sourcing strategies, ideally with hands on involvement in RfX activities such as drafting documents, evaluating proposals, and supporting supplier selection.
Experience in project-based procurement environments (e.g., engineering, automation, intralogistics, material handling, or system integration), with the ability to work effectively when requirements evolve or clarity is limited.
Strong ability to analyze supplier responses, identify key performance indicators, and support strategic procurement decisions.
Excellent organizational skills and attention to detail to manage multiple RfX tasks simultaneously while maintaining accurate documentation.
Demonstrated capability to identify and support process improvements, ideally within RfX or procurement operations.
Stakeholder engagement skills with the ability to work effectively with cross functional global teams such as engineering, project management, category management, finance, and planning.
Comfort working in ambiguous, low SOP environments, bringing structure, clarity, and proactive follow up when information is incomplete.
Exposure to global, multicultural environments, with the ability to work across regions, cultures, and time zones.
Excellent written and verbal English communication skills to interact effectively with suppliers and internal stakeholders worldwide.
About Vanderlande:
Vanderlande makes automated systems that handle baggage at airports and sort parcels in logistics networks around the world. At airports, our technology manages the complete bag journey: from check-in and security screening through to the reclaim belt. In parcel logistics, our systems power the networks that get packages to customers' doors.
At Vanderlande, you will find the space to aspire, to grow, and to achieve something that matters, with people who bring out the best in each other.
Website: www.vanderlande.com
What we offer:
Working at Vanderlande comes with the support and space to grow, achieve, and enjoy the journey. Here is what that looks like in practice:
Competitive Salary Package
30 days of annual leave (pro-rated from the start of the financial year), including:
22 paid leave days
8 sick/casual leave days
Applicable government holidays
Flexible and hybrid working model that promotes work-life balance.
Access to Vanderlande Academy and a wide range of learning and development programs to enhance your skills.
Comprehensive medical insurance coverage, including parental coverage.
Opportunities to participate in diverse Vanderlande communities, networks, and employee initiatives
Opportunity to collaborate globally.
How we work
We work by three values: Every day better, we care, and Team play. In practice, this means we drive customer success, lead with transparency, celebrate what we achieve together, and do what we say.
Ready to apply?
Are you interested in this position? Apply directly via our careers page with your CV/Resume.
Diversity & inclusion
Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regards to race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.
Skills Required
- 4–7 years of progressive experience in procurement processes and sourcing strategies, ideally including RfX activities such as drafting documents, evaluating proposals, and supporting supplier selection.
- Experience in project-based procurement environments such as engineering, automation, intralogistics, material handling, or system integration.
- Ability to analyze supplier responses, identify key performance indicators, and support strategic procurement decisions.
- Strong organizational skills and attention to detail for managing multiple RfX tasks and maintaining accurate documentation.
- Ability to identify and support process improvements, ideally within RfX or procurement operations.
- Stakeholder engagement skills for working with cross-functional global teams, including engineering, project management, category management, finance, and planning.
- Comfort working in ambiguous, low-SOP environments and proactively bringing structure, clarity, and follow-up.
- Experience working in global, multicultural environments across regions, cultures, and time zones.
- Excellent written and verbal English communication skills.
Vanderlande Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vanderlande and has not been reviewed or approved by Vanderlande.
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Healthcare Strength — Health coverage is described as comprehensive, with day‑one eligibility in many U.S. roles and employer‑paid protections that reduce out‑of‑pocket exposure. Feedback suggests medical, dental, and vision are a clear strength.
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Retirement Support — Retirement offerings include a 401(k) with company match and immediate vesting in the U.S. Feedback suggests this forms a solid pillar of the total rewards package.
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Leave & Time Off Breadth — Paid time off, sick leave, and paid holidays are characterized as generous relative to peers. Compressed workweek options in some roles further support time away and recovery.
Vanderlande Insights
What We Do
Vanderlande is the global market leader for future-proof logistic process automation at airports. The company is also a leading supplier of process automation solutions for warehouses and in the parcel market. Vanderlande’s baggage handling systems are capable of moving over 4 billion pieces of baggage around the world per year. Its systems are active in more than 600 airports including 12 of the world’s top 20. More than 52 million parcels are sorted by its systems every day, which have been installed for the world’s leading parcel companies. In addition, many of the largest global e-commerce players and retailers have confidence in Vanderlande’s efficient and reliable solutions. The company focuses on the optimisation of its customers’ business processes and competitive positions. Through close cooperation, it strives for the improvement of their operational activities and the expansion of their logistical achievements. Vanderlande’s extensive portfolio of integrated solutions – innovative systems, intelligent software and life-cycle services – results in the realisation of fast, reliable and efficient automation technology. Established in 1949, Vanderlande has more than 7,500 employees, all committed to moving its customers’ businesses forward at diverse locations on every continent. With a consistently increasing turnover of 1.8 billion euros, it has established a global reputation over the past seven decades as a highly reliable partner for future-proof logistic process automation. Vanderlande was acquired in 2017 by Toyota Industries Corporation, which will help it to continue its sustainable profitable growth. The two companies have a strong strategic match, and the synergies include cross-selling, product innovations, and research and development.
