RFP Project Coordinator

Role: RFP Project Coordinator
Team: Legal
The Role
The RFP Project Coordinator at Fusion Risk Management plays a vital role in managing the end-to-end Request for Proposal (RFP) process, ensuring timely, accurate, and professional responses that reflect Fusion's high standards. This role serves as the central liaison between the Legal Department, Sales, and subject matter experts across the organization, coordinating tasks, managing timelines, and maintaining Fusion's SafeBase AI Questionnaire Answer Tool to improve efficiency and consistency in responses.

• Serve as the primary point of contact for RFPs, questionnaires, and related assessments.

• Collaborate with Sales and internal teams to assign responsibilities, gather information, and manage deadlines.

• Manage SafeBase AI Questionnaire Answer Tool, including running RFPs, maintaining content, and expanding the knowledge base.

• Coordinate with subject matter experts in Legal, Security, Product Engineering, Marketing, Compliance, HR, and Sales to ensure responses are accurate and complete.

• Track RFP progress, proactively resolving bottlenecks and ensuring on-time submission.

• Review responses for accuracy, consistency, and compliance with RFP requirements.

• Recommend process improvements to streamline RFP coordination.

Knowledge, Skills, and Abilities

• Strong organizational skills with the ability to manage multiple priorities in a deadline-driven environment.

• Excellent written and verbal communication skills.

• Strong collaboration skills for working with cross-functional teams.

• Basic knowledge of Jira and Salesforce.

• Detail-oriented with a commitment to accuracy and quality.

• Ability to learn and adapt to new tools and processes quickly.

Qualifications (Education and Experience)

• Bachelor's degree in Business Administration or a related field required.

• Experience coordinating projects or managing RFP processes preferred.

• Familiarity with cross-functional collaboration in a corporate environment.

• Experience with SaaS industry processes and terminology a plus.

Milestones for the First Six Months
In one month, you will:

• Complete all HR-related onboarding requirements.

• Learn Fusion's RFP process, key stakeholders, and the SafeBase AI Questionnaire Answer Tool.

• Understand Legal's role in supporting Sales and customer engagement.

• Begin coordinating smaller RFPs under guidance from the Risk & Operations Manager.

In three months, you will:

• Independently manage multiple RFPs from intake to submission.

• Collaborate with stakeholders to improve content quality and response efficiency.

• Identify process improvements for RFP coordination and SafeBase content management.

• Provide consistent status updates to leadership on RFP progress and outcomes.

In six months, you will:

• Serve as the go-to resource for RFP coordination within Fusion.

• Maintain an up-to-date and comprehensive SafeBase knowledge base.

• Deliver process improvements that reduce response time and improve stakeholder satisfaction.

• Build strong relationships with internal teams and customers to support efficient and high-quality RFP responses.

Disclaimers:
This position may be performed remotely anywhere within the United States except for the states of New York, California, and Colorado.
Fusion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, pregnancy, military service or discharge status, genetic information, sex, sexual orientation, gender identity, or national origin. Nothing in this job posting should be construed as an offer or guarantee of employment.