Job Title: Research Specialist
About Us
At West Cancer Center and Research Institute, we are dedicated to delivering exceptional, patient-centered care while advancing groundbreaking cancer research. Our collaborative environment empowers each team member to contribute to meaningful progress in oncology. Join us in shaping the future of cancer care through innovation, integrity, and compassionate service.
Position Overview
The Research Specialist plays a key role in supporting clinical research operations by managing study training documentation, coordinating sponsor visits, processing confidentiality agreements, and maintaining subject tracking databases. This role requires strong organizational, analytical, and communication skills, as well as the ability to work independently and within cross-functional teams. No nights, weekends, or holidays.
Key Responsibilities
- Review and process CDAs, NDAs, and transfer letters to ensure compliance
- Coordinate internal and external routing of study contracts for signature
- Schedule and facilitate sponsor visits, including PSVs, SIVs, audits, and site tours
- Maintain enrollment tracking databases such as Access, G4, and master spreadsheets
- Oversee departmental and protocol-specific training documentation (e.g., CITI, IATA)
- Collect and manage annual Financial Interest Disclosure forms and related SOPs
- Assist with development and revision of departmental standard operating procedures
- Liaise with internal stakeholders and external vendors and sponsors
- Provide backup support for the Study Start-Up Specialist
- Maintain calendar and coordinate meetings, trainings, and events
- Ensure all documentation is audit-ready and compliant with research standards
- Participate in staff meetings and contribute to team-oriented work environment
- Support onboarding and training of new employees
- Perform other duties as assigned
Qualifications
Education & Experience
- Minimum 2–3 years of experience in clinical research or a related administrative role
Skills & Abilities
- Strong organization and follow-up skills
- Excellent written and verbal communication skills
- Ability to interpret scientific protocols and research data
- High level of confidentiality and professionalism
- Proficiency in Microsoft Access, Excel, PowerPoint, Adobe Acrobat, and email applications
- Strong problem-solving skills and ability to prioritize tasks in a fast-paced setting
- Familiarity with research documentation, database management, and regulatory compliance
Why West Cancer Center is a Great Place to Work
- Meaningful Impact: Play a direct role in advancing clinical research that transforms cancer care.
- Collaborative Culture: Join a multidisciplinary team committed to excellence and innovation.
- Professional Development: Access training and opportunities to expand your research expertise.
- Mission-Driven Environment: Work in a setting that values compassion, teamwork, and continuous improvement.
Join Us
If you're detail-oriented, passionate about research, and ready to support the advancement of oncology studies, apply today to join West Cancer Center and Research Institute as a Research Specialist.
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What We Do
West Cancer Center & Research Institute is proud to be the region’s comprehensive leader in adult cancer care and research. After delivering 40 years of clinical excellence, our focus still remains the same. We strive to continuously fight for the best outcomes for our patients by offering the most effective, individualized care possible. It’s what sets West apart and why patients from across the region choose West Cancer Center as their trusted partner in their cancer journey.
Our commitment to translate cancer science into revolutionary therapies is furthered by a unique sub-specialization program offering patients and their families true expertise for each cancer type. From breast cancer to liver, lung, brain and so many others – our oncology team provides a comprehensive approach to each disease state. West physicians collaborate together utilizing the knowledge and experience of medical oncologists, radiation oncologists, pathologists, genetic counselors, researchers, and so many others to ensure all treatment options have been discussed and examined in depth for our patients.
West Cancer Center also offers support programs for financial assistance, in-house support groups, and psychology and social work consultations. Our aim is to walk hand-in-hand with our patients throughout their entire journey from diagnosis to treatment while addressing the mind, body and spirit, along with helping eliminate any potential barriers in receiving treatment.
Here at West Cancer Center, you don’t just have cancer. You have West Cancer Center to fight by your side every step of the way.
