Replenishment Coordinator

Replenishment Coordinator

We are looking for a highly organized and detail-oriented Replenishment Coordinator to assist the Senior Replenishment Manager in ensuring smooth and accurate order processing, inventory tracking, and replenishment planning. This role supports day-to-day operational tasks and acts as a key link between sales, production, and warehouse teams to help fulfill customer needs efficiently and on time.

Key Responsibilities:

Order Management & Fulfillment Support

• Assist in the processing of customer purchase orders through our ERP system (Exenta).
• Support the Senior Replenishment Manager in reviewing EDI transactions (e.g., 850s) and resolving any related errors.
• Help track orders from receipt through allocation and fulfillment, ensuring warehouse teams receive accurate pick information.
• Compare quantities received in Exenta against customer portals (e.g., Retail Link) to confirm data accuracy.
• Send open order reports to the warehouse and follow up for routing confirmations as directed.
• Track trucking schedules and assist in coordinating timely pickup appointments.
• Monitor the receipt of 945s and help ensure ASNs (Advance Shipping Notices) are sent on time.
• Provide weekly updates to the sales team on order status, as directed by the Senior Manager.
• Communicate with warehouse on all logistical issues for replenishment accounts.

Inventory & Replenishment Assistance

• Help input sales forecasts and bulk order data into the system.
• Assist with analyzing inventory levels and sales trends to support replenishment planning.
• Collaborate with the Senior Manager to identify potential stockouts and communicate with sales as needed.
• Support the management of the active product catalog and assist in notifying teams of product discontinuations.
• Contribute to the preparation of weekly reports on in-stock rates, on-time performance, and OTIF (On Time In Full) metrics.

Direct-to-Customer (DTC) Operations Support

• Assist with ensuring DTC orders are properly allocated and dropped to the warehouse.
• Help investigate and resolve any issues causing delays in order processing or shipping.
• Compare inventory levels in customer portals with outgoing inventory feeds (846) to ensure accuracy.
• Support DTC inventory tracking and alert the team to any replenishment needs

Qualifications:

• Associate degree or higher preferred, or equivalent relevant experience.
• 1–3 years of experience in replenishment, order management, inventory, or supply chain operations.
• Experience with Exenta/Simparel ERP is a strong plus.
• Proficient in Microsoft Excel; able to manage and analyze data effectively.
• Strong communication and organizational skills; able to manage multiple tasks and timelines.
• Comfortable working cross-functionally with warehouse, sales, and production teams.
• High attention to detail, with a proactive and solution-oriented mindset.

NY Pay Transparency: 

The pay range for this position is ($55,000 – 65,000) annually based on skills and experience.

Benefits and Perks:

• Hybrid work schedule (4 days on site, 1 day remote) and early Fridays 
• Generous PTO and paid holidays 
• Comprehensive health, dental and vision coverage with FSA or HSA options
• Pet insurance and pet discounts
• Identity theft protection
• Discounted life insurance
• Short- and long-term disability insurance
• Critical illness, accident, and hospital indemnity insurance
• 401K & Profit sharing 
• Pretax commuter benefits
• Professional development
• Team building and Company events

Equal Opportunity Employer: 

Gina Group is an Equal Opportunity Employer We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law All employment is decided based on qualifications, merit, and business need