Job Title: Referral Coordinator
About Us
At West Cancer Center, we are dedicated to providing compassionate, patient-centered care while advancing groundbreaking research. Our team fosters collaboration, innovation, and professional growth, ensuring that every role contributes to making a difference in patients’ lives. Join us in our mission to provide comprehensive support to those navigating the challenges of cancer treatment.
Position Overview
The Referral Coordinator plays a critical role in managing the scheduling of specialist consults, radiology services, and other outside orders to ensure timely and efficient care coordination. This position requires exceptional communication, attention to detail, and the ability to work collaboratively with physicians, care teams, and administrative departments to meet treatment timelines. No nights, weekends, or holidays.
Key Responsibilities
- Utilize electronic worklists within the EMR to track and process incoming referrals
- Schedule all outside orders prior to the attending provider’s next follow-up visit
- Monitor and adhere to due dates to meet treatment guidelines
- Communicate with care teams, physicians, and scheduling staff to ensure coordination of services
- Report scheduling barriers promptly to leadership
- Confirm accuracy of referring physician and patient information
- Document status updates and patient communications in the EMR
- Follow up with patients to confirm appointments and provide scheduling support
- Enter all scheduled appointment details in the EMR
- Respond to incoming calls and emails related to referrals and outside orders
- Mail appointment reminders and rescheduling letters as needed
- Assist with ensuring continuity of care and “closing the loop” on appointment follow-through
- Notify leadership of issues or workflow challenges in a timely manner
- Support patient requests for appointment changes or updates
- Collaborate with Physician Pods for clarification or additional referral information
- Cross-train with other Referral Coordinators to support departmental efficiency
- Perform other duties as assigned
Qualifications
Education & Experience
- High school diploma or GED required
- Minimum of six months of related experience or equivalent combination of education and experience
Skills & Abilities
- Excellent organizational and follow-up skills
- Strong verbal and written communication abilities
- Effective problem-solving and prioritization in a fast-paced environment
- Ability to analyze situations and respond promptly
- Proficiency in Microsoft Office applications and email
- Ability to work collaboratively across departments and with clinical teams
Why West Cancer Center is a Great Place to Work
- Meaningful Impact: Play a direct role in supporting patients through one of the most challenging times of their lives.
- Collaborative Culture: Work alongside a multidisciplinary team of dedicated professionals committed to improving cancer care.
- Professional Development: Benefit from ongoing training, educational resources, and growth opportunities.
- Mission-Driven Environment: Be part of an organization guided by compassion, integrity, and innovation.
Join Us
If you're organized, detail-oriented, and passionate about delivering coordinated, high-quality care, apply today to join West Cancer Center as a Referral Coordinator and make a meaningful difference in cancer care.
Skills Required
- High school diploma or GED
- Minimum of six months of related experience or equivalent combination of education and experience
- Experience using an EMR and electronic worklists
- Proficiency in Microsoft Office applications and email
- Excellent organizational and follow-up skills
- Strong verbal and written communication abilities
- Ability to work collaboratively across departments and with clinical teams
- Effective problem-solving and prioritization in a fast-paced environment
What We Do
West Cancer Center & Research Institute is proud to be the region’s comprehensive leader in adult cancer care and research. After delivering 40 years of clinical excellence, our focus still remains the same. We strive to continuously fight for the best outcomes for our patients by offering the most effective, individualized care possible. It’s what sets West apart and why patients from across the region choose West Cancer Center as their trusted partner in their cancer journey. Our commitment to translate cancer science into revolutionary therapies is furthered by a unique sub-specialization program offering patients and their families true expertise for each cancer type. From breast cancer to liver, lung, brain and so many others – our oncology team provides a comprehensive approach to each disease state. West physicians collaborate together utilizing the knowledge and experience of medical oncologists, radiation oncologists, pathologists, genetic counselors, researchers, and so many others to ensure all treatment options have been discussed and examined in depth for our patients. West Cancer Center also offers support programs for financial assistance, in-house support groups, and psychology and social work consultations. Our aim is to walk hand-in-hand with our patients throughout their entire journey from diagnosis to treatment while addressing the mind, body and spirit, along with helping eliminate any potential barriers in receiving treatment. Here at West Cancer Center, you don’t just have cancer. You have West Cancer Center to fight by your side every step of the way.
