Recruiting Specialist

Givebutter is the most-loved nonprofit fundraising and CRM platform, empowering millions of changemakers to raise more, pay less, and give better. Nonprofits use Givebutter to replace multiple tools so they can launch fundraisers and events, use donation forms and donor management (CRM), send emails and text blasts—all in one place. Use of the Givebutter platform is completely free with a 100% transparent tip-or-fee model.

Givebutter has been certified as a Great Place to Work® in 2021, 2022, 2023, and 2024, and is the #1 rated nonprofit software company on G2 across multiple categories.

Our mission is to empower the changemaker in all of us. We believe giving should be fun, so you’ll want to do it again, and we also believe that work should be fun, so that you’ll have the greatest impact. We are excited to hear from talented people who want to work with other talented people in making the world a butter place—and have fun along the way. 

Givebutter is hiring a Recruiting Specialist to support our growing team and help us deliver a world-class hiring experience. In this role, you’ll be the engine behind the scenes, assisting with sourcing top talent, managing interview scheduling, coordinating communication, and ensuring every candidate has a smooth, thoughtful, and engaging experience from start to finish. You’ll work closely with recruiters, hiring managers, and candidates to keep the process running smoothly and with heart.

Please note: We're only looking to hire candidates who are currently located in Seattle, WA, New York, NY, or Austin, TX.

We want to hear from people who…

• Have experience in a recruiting coordination or administrative role where scheduling and logistics were a key focus

• Are passionate about creating exceptional candidate experiences and supporting diverse hiring teams

• Enjoy using tools and data to drive efficiency and process improvements

• Are obsessed with organization and thrive on details others might miss

• Get excited about finding new ways to leverage technology, including AI, to find top talent and streamline recruiting workflows

• Eager to grow their career in recruiting and gain hands-on experience across all stages of the hiring process

Responsibilities

• Manage interview scheduling, rescheduling, and follow-up communication for candidates and hiring teams

• Partner with recruiters and hiring managers to anticipate scheduling needs and remove process bottlenecks

• Maintain accurate and organized candidate data in our ATS (Ashby)

• Maintain and improve recruiting coordination documentation to ensure consistency and scalability

• Proactively source and engage candidates using platforms like LinkedIn, job boards, and other talent communities

• Leverage data and feedback to identify and implement process improvements

• Ensure we’re maximizing the use of recruiting tools and systems, including AI enhancements that elevate the interview experience

• Support recruiters with administrative tasks such as opening job reqs, managing interview plans, and assisting with onboarding coordination

• Collaborate cross-functionally with People Ops to support onboarding efforts

• Champion a positive and consistent candidate experience throughout every stage of the recruitment lifecycle

Requirements

• 2–3 years of recruiting coordination or recruiting operations experience; ideally in a remote environment

• Experience with Applicant Tracking Systems (Ashby preferred)

• Strong communication and organizational skills with the ability to manage multiple priorities simultaneously

• Experience sourcing candidates on LinkedIn and other platforms like Juicebox or tech-specific job boards, and has an understanding of search filters and outreach best practices

• Experience with other recruiting platforms, including an understanding of analytics and reporting

• Tech-savvy and excited about using tools, automation, and AI to make recruiting more efficient

• Passionate about Givebutter’s mission and committed to creating a welcoming, inclusive candidate experience

A Typical Day Might Look Like

• Check Ashby for new candidates and interview updates

• Send candidate confirmations and reminders for the day’s interviews

• Coordinate a last-minute reschedule

• Update hiring managers/recruiters on candidate feedback or schedule changes

• Source a few potential candidates for a high-priority role

• Log metrics or status updates in Ashby for the weekly recruiting sync

• Brainstorm with the recruiter about improving the scheduling workflow

• Work on special projects like employer branding or candidate experience

Benefits

• Remote Work: Work remotely from one of our 10 hubs (Austin, Denver, Indianapolis, Los Angeles, San Francisco, New York, Salt Lake City, Minneapolis, Seattle, and Nashville).

• Health Insurance: We offer Medical, Dental, and Vision insurance covered 100% for employees as well as HSA and FSA accounts.

• Dependent Care Coverage: We offer coverage for dependents, with 50% of Medical, Dental, and Vision premiums covered for all eligible dependents.

• Mental Health: Givebutter health insurance plans come with access to a TalkSpace membership.

• 401k: We offer a 3% 401k match for all eligible employee's.

• Vacation and Holidays: Givebutter offers a Flexible PTO policy with uncapped vacation days and company-recognized holidays.

• Wellness Week: Givebutter closes for one week each summer to prioritize rest and recharge for the entire team.

• Parental Leave: We offer 12 weeks of paid leave for all parents and comprehensive leave planning management through Aidora.

• Home Office Stipend: Upgrade your home office with company-sponsored expenses, including high-quality laptops, monitors, and modern technology.

• Charitable Giving: Employees are encouraged to donate up to $50/month to any verified nonprofit they wish to support on Givebutter.

• Professional Development: We offer learning and development reimbursement opportunities.

• Love What You Do: We are a mission-driven company serving the charitable sector. Feel good about the work you're doing and the company you work for.

Interview Process

Below is a high-level outline of our standard interview process

1. Recruiter Screen: A 30-minute conversation to learn more about your background, walk through the role, and ensure mutual alignment on expectations, values, and logistics.

2. Hiring Manager Interview: A deeper dive into your relevant experience, skillset, and working style. This is your first opportunity to connect directly with the person who may be your future manager.

3. Assessment (technical or non-technical): This stage will vary based on the role. It could involve a live coding session, case study, or take-home project. Some roles may include two parts to this stage to evaluate both practical skills and problem-solving approaches

4. Values Interview: A conversation with team members focused on how you align with our core values and leadership principles.

5. References: We connect with a few folks you’ve worked closely with to get a better picture of your working style and impact.

6. Offer: If all goes well, we’ll move to the offer stage!

Please note, we will have an AI note-taking tool join most of our interviews.

Hi potential new butterslice! A recent study from LinkedIn showed that most women apply to jobs only when they meet 100% of the requirements, whereas men will hit the apply button if they hit 60%. Givebutter is committed to building a diverse and inclusive team. So to the women and nonbinary folks out there feeling unsure if you're a perfect fit, we strongly encourage you to apply!