Recruiting Coordinator (6 months Contract)

Nirvana is on a mission to harness the power of data to revolutionize commercial insurance and enable a safer world. We are bringing much-needed innovation into the legacy, trillion-dollar commercial insurance industry. We have developed cutting-edge predictive models that use real-time IoT data from billions of connected devices, allowing us to better understand and price risk. Our AI-driven platform fundamentally changes the way an insurance company operates with personalized risk scoring, faster underwriting, modernized claims, and proactive, data-driven insights to help customers prevent accidents.

We’ve already proven the scale—reaching well over $100 million in premiums and more than doubling year over year. Our data moat is growing exponentially with more than 20 billion miles of telematics data, leading to more predictive models and new insights into how we can better understand and reduce risk. Altogether, our loss ratio, efficiency, and customer experience are redefining what can be done in the industry.

With $170+ million raised, including an industry-leading Series C round in January 2025, we’re only accelerating our growth, with strong support from top-tier VCs including Lightspeed, General Catalyst, and Valor. Nirvana’s leadership team has previously helped scale multi-billion-dollar companies from scratch, including Samsara, Rubrik, and Flexport, and includes industry veterans from Hiscox, The Hartford, and RLI.

We’re seeking an organized, detail-oriented Recruiting Coordinator (6-Month Contractor) to support our fast-paced recruiting team at Nirvana. You will play a key role in ensuring candidates have a seamless, positive experience while working closely with recruiters, hiring managers, and interviewers. If you are enthusiastic about recruitment operations, known for your communication skills, and thrive in a collaborative environment, we would love to meet you!

• Coordinate and schedule interviews by partnering closely with candidates, recruiters, and hiring managers, ensuring an efficient, professional, and seamless interview process.

• Communicate regularly with candidates to provide updates, interview preparation details, logistics support, and timely follow-ups.

• Maintain accurate candidate records in our applicant tracking system (Ashby) and create regular recruiting reports for the team and hiring managers.

• Support recruiting operations, including logistics for interview days (virtual and on-site), managing candidate travel (if needed), and candidate documentation.

• Act as a candidate experience ambassador, ensuring every touchpoint reflects our cultural values and commitment to inclusivity.

• Identify opportunities for process improvement and recommend ways to optimize efficiency and candidate engagement.

• Assist with ad-hoc recruiting projects and employer branding, DEI initiatives, events, and partnerships as needed.

• 1-3 years of experience in a recruiting coordinator, talent acquisition support, or HR administrative role, preferably in a fast-paced or high-growth environment.

• Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities simultaneously.

• Excellent written and verbal communication skills with a customer-service mindset; you form positive relationships with candidates, recruiters, and hiring managers.

• Proficiency in ATS platforms (ideally Ashby or similar), G Suite (Google Calendar, Gmail), and other scheduling or communication tools.

• Ability to work independently as well as part of a collaborative team.

• Proactive and adaptable, eager to solve problems and deliver outstanding candidate and hiring team experiences.

• Passionate about diversity, equity, and inclusion—committed to providing equitable experiences for all candidates.

• Competitive compensation

• Monthly stipend for anything that gives you joy

• Hybrid culture

• A flexible vacation policy and a team that understands building a company is a marathon, not a sprint

• A culture that gives you the autonomy you need to do great work, and the transparency you need to make good decisions

• #LI-Hybrid