Be an Early Applicant
Filevine is a top-rated cloud-based case management solution for small and midsize legal firms and legal professionals.
The Role
The Recruiting Coordinator ensures a smooth hiring process by managing interview scheduling, onboarding, and recruitment operations while supporting recruiters and maintaining data accuracy.
Summary Generated by Built In
Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.
Our Mission
Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.
Role Summary:
The Recruiting Coordinator plays a critical role in ensuring Filevine delivers a smooth, timely, and high-quality hiring experience for both candidates and internal stakeholders. This role owns interview coordination, post-offer onboarding execution, and recruiting operations reporting, while supporting recruiters through sourcing, data accuracy, and process improvement.
As Filevine continues to scale, this role is essential to keep hiring moving efficiently, ensuring clean and reliable data flows to Finance and leadership, improving hiring manager responsiveness, and strengthening our reputation as an employer of choice.
Responsibilities
- Deliver seamless interview scheduling across time zones, serving as primary candidate contact for timely communication and positive experience.
- Coordinate on-site interviews and ensure smooth execution.
- Own post-offer onboarding, including background checks, Paylocity setup, and collaboration to avoid delays.
- Maintain accurate Lever records, manage requisitions/headcount tracking, and handle data transfers/reporting for Finance and leadership (including weekly updates).
- Partner with recruiters/hiring managers on logistics, feedback collection, and process accountability.
- Support candidate sourcing via LinkedIn, job boards, and passive methods for hard-to-fill roles.
- Provide temporary coverage for recruiting automation project (through Q1) and assist with process improvements, reporting enhancements, and employer branding.
Qualifications
- 1–2 years of experience in recruiting coordination, HR operations, or administrative support
- Tech or SaaS experience preferred but not required
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- High attention to detail and commitment to data accuracy
- Comfort scheduling across multiple calendars and time zones
- Familiarity with ATS systems (Lever strongly preferred)
- Experience with sourcing tools such as LinkedIn Recruiter and job boards
- Proactive, solutions-oriented mindset with a desire to grow in recruiting or talent operations
Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at [email protected]
Cool Company Benefits:
- A dynamic, rapidly growing company, focused on helping organizations thrive
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Centrally located open office building in Sugar House
- Top-of-the-line company swag
Privacy Policy Notice
Filevine will handle your personal information according to what’s outlined in our Privacy Policy.
Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.
Top Skills
Lever
Linkedin Recruiter
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Filevine is case management software built for and inspired by real attorneys. As a fully-featured suite of tools, it comes ready to manage every part of a moving case. Assign tasks, upload files or images, monitor staff productivity, and communicate with your client directly from within their case file.
Our software is built on the truth that every law firm functions differently. That’s why Filevine is so customizable. Build new case-type templates, design automatic workflows, and receive customized reports on a schedule that fits your needs.
Accessing your information is never a problem, because Filevine is hosted on The Cloud. To ensure security, your law firm’s data is protected through state-of-the-art encryption on redundant servers. All you need to get started is an internet connection and your favorite web browser.
Learn more at filevine.com.
Gallery
