Recruiting Coordinator, Tokyo

Notion helps you build beautiful tools for your life’s work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organizations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money.

In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays.

The Recruiting team at Notion helps build a company where people can do their best and most meaningful work. We’re hiring a Recruiting Coordinator in our Tokyo office to partner closely with recruiters and hiring managers, primarily supporting Go‑To‑Market teams. You’ll own high‑volume scheduling, keep processes running smoothly across time zones, and be a trusted point of contact for candidates from first touch through offer. This role is ideal for someone who is detail‑oriented, thrives in a fast‑paced environment, and wants to grow into broader recruiting responsibilities.

• Deliver an exceptional, consistent candidate experience while partnering closely with recruiters and hiring managers to refine our interview process.

• Coordinate and schedule high‑volume interviews across time zones with speed and precision, including onsite and remote panels.

• Communicate proactively with candidates and interviewers, ensuring logistics, materials, and feedback loops are clear and on time.

• Troubleshoot day‑of changes and resolve conflicts quickly while maintaining a calm, solutions‑oriented approach.

• Contribute to process improvements and light sourcing support for high‑priority roles as capacity allows.

• Help compile and maintain basic recruiting metrics and analytics to track hiring progress and provide insights to the recruiting team.

• 1+ years of coordination experience in a fast‑paced, high‑volume environment, ideally in a recruiting or HR-related role. For non-HR roles, 2–3 years of professional work experience is required.

• Proven ability to schedule complex interviews across multiple time zones, including onsite panels

• Excellent written and verbal communication with candidates and interview teams

• Strong organization, prioritization, and attention to detail

• Calm, solution‑oriented approach when plans change day‑of

• Experience with Ashby, LinkedIn Recruiter, and Notion

• Prior coordination experience supporting go‑to‑market teams

• Exposure to light sourcing or talent programs process improvement

We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

#LI-Onsite

By clicking “Submit Application”, I understand and agree that Notion and its affiliates and subsidiaries will collect and process my information in accordance with Notion’s Global Recruiting Privacy Policy.